670

Updated 09/2018

670 - Source Data Found

Jump to section:

• General
• Citing the item in hands
• Citing websites
• Citing Wikipedia
• Citing online version of encyclopedias
• Citing OCLC and other databases
• Citing emails or phone calls
• Resources

General

• Do not record information that is not bibliographically relevant
  • The 670 should justify the information used to identify and disambiguate the entity all other identifying elements
  • Remember: all fields need to be justified by information contained in the 670.
• Beware of copy+paste, as it sometimes brings in special characters that are not accepted by OCLC.
• Do not abbreviate! Write out “title page” instead of t.p.; “reading” instead of “r.”; “born” instead of “b.” etc.
• Be succinct and objective. Paraphrase and summarize as convenient.

Language

• Data must be given in romanized form.
• If reference source is in a non-latin script, cite the work title in a remanized form and publication date.
• ‡b should contain the name in both the non-roman and romanized forms, separated by an equal sign.

• If item also provides romanized variant name, add information followed by [in roman]

• Translate the information found to English, except for names of corporate bodies, as well as terms, titles or concepts that do not have an English equivalents.

• Transcribe grammatical cases as they appear in the source of information. Genitive cases should be preceded by … :

Punctuation

• Information found should be enclosed in parenthesis
• Separate bits of information found in the same place with a semicolon
• No end period

Including URIs

• Opt not to include URIs in ‡u for websites, online encyclopedias, online authority files, etc.

Keep in mind

An author’s preference trumps all NACO instructions. If they do not want their information recorded in an NAR, take that information out of the access points and the 670 fields. Do not make a variant from the older form. Add a 670 to justify changes.

Citing the item in hands

The first 670 should always be the item being cataloged that generated the authority.

General citation format

‡a

• Only record the title proper (no subtitle, parallel title, etc) followed by a comma and the date of the publication
  • Abbreviations and ellipses may be used.
  • If the name of the title is too generic, precede the title proper with a) other title information; OR b) the name of the agent responsible.

• Do not use “His” or “Her” preceding the title proper.
• Record imprint year as it appears in the bib record EXCEPT for the brackets, if present

• When citing from two different issues of the same serial, follow the format:

‡b

• Precede ‡b with a colon+space
• Use etc. to avoid giving more than two locations of information found in the same resource.

• Use page 4 of cover when referring to the back cover of a book.

• for unnumbered items, do not use "unnumbered page". For short items, count the pages to establish what the number would be; do not use brackets. For longer items, use, for instance, "title page, etc." or "colophon, etc."

• ‡b is not required if the entity being established is contained in the title of the item being cataloged, and the item doesn’t contain any other usage or identifying information. In this case, end the ‡a with a period.

Examples

Citing websites

General citation format

‡a

• Use WWW site to indicate it’s a webpage EXCEPT for well known websites, namely IMDb and Wikipedia, or if the name of the site as the general appearance of a URL (see bellow)
  • Do not use terms other terminology, like website, online, WWW page, etc.
  • Do not precede the phrase WWW site with the word “via”
• Do not precede the date accessed with terms like “accessed” or “viewed”
• Some names and/or title may have the general appearance of URIs (usually without the http://), and should be cited that way in 670 ‡a

‡b

• Do not precede ‡b with a colon+space

Examples

Citing Wikipedia

General citation format

‡a

• Do not useWWW site to indicate it’s a webpage
• Do not precede the date accessed with terms like “accessed” or “viewed”

‡b

• Do not precede ‡b with a colon+space
• Princeton policy is to specify the language version of Wikipedia as the location of the source found in ‡b.
• Specify the Wikipedia article name inside the parentheses when citing a name that is embedded in the text under a different heading (name/place/corporate body):

Examples

Citing online version of encyclopedias, dictionaries and lexicons

General citation format

‡a

• Use the term “online” to indicate that this is the online version of the encyclopedia
• Do not use WWW site to indicate it’s a webpage
• Do not precede the date accessed with terms like “accessed” or “viewed”

‡b

• Do not precede ‡b with a colon+space
• Specify the entry name inside the parentheses when citing a name that is embedded in the text under a different heading:

Examples

Citing OCLC and other databases

Check OCLC/Worldcat for headings that have dates associated with the name if that information is not recorded in the item being cataloged.

General citation format

‡a

• Use database’s acronym if it is well known (for instance: OCLC, VIAF, etc)
• Do not useWWW site to indicate it’s a webpage
• Do not precede the date accessed with terms like “accessed” or “viewed”

‡b

• Do not precede ‡b with a colon+space
• If the access point found ends with a hyphen, add a space before the closing parenthesis or semicolon.

• If citing multiple databases consulted through VIAF, specify which one inside the parentheses, preceding the information found

Examples

Citing emails or phone calls

General citation format

Sample emails

Click here for sample messages to send to authors or publishers.

Examples

Resources

PCC/NACO FAQ on the 670

DCM Z1