Updated 08/2018

PUL Guidelines for NACO Corporate bodies

(Last update: August 7, 2018)

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Authority records
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What is a corporate body?

Corporate body is defined by RDA as “an organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit”.

Not sure if entity is a corporate body? See division of the world.

Authority records

Legend:

Core elements - should always be included (if known)

Core elements - should be included if the corporate body’s name is the same or similar to that of another corporate body (if known)

Mandatory elements - according to PUL policy (if known)

Should be included whenever possible - according to PUL policy

As of August 15, 2023, NACO MARC21 046: Subfields $q and $r are available for use.
MARC field 046 subfields $q (establishment date) and $r (termination date) are now valid for use in NACO corporate name authority records. Existing NACO corporate body records that have establishment date and termination date in subfields $s and $t will not be programmatically updated to use subfields $q and $r. However, when updating an already existing corporate body record, NACO catalogers are encouraged to evaluate the 046 field and manually update the subfields to $q and $r as needed.

046 subfields $s (Start period) and $t (End period) may also be used in NACO authority records for corporate bodies, when recording Period of Activity of Corporate Body, as instructed in RDA 11.4.5. If subfield $s and subfield $t do not represent establishment date and termination date, do not change the subfield values.

All fields need to be justified by information contained in the 670 field or in a ‡v .

MARC	Subfields	Observations	Examples
046	‡q start period ‡r end period ‡2 date scheme	RDA 11.4 Format: YYYY-MM-DD Use ‡2 edtf for all cases except centuries Detailed edtf guidelines here	046 ## $q 2001 $2 edtf 110 2# $a Instituto Nacional de Estadística de Guinea Ecuatorial 046 ## $q 1988~ $2 edtf 110 2# $a Christian Berg Dmfilm und TV Produktion (Firm)
110	$a corporate or jurisdiction name $b subordinate unit	RDA 11.2 RDA 11.7 Record name in the language of the institution. Use transliteration for for non-latin scripts. If subordinate body has a distinctive, self-sufficient name, record it directly under that name (a parenthetical qualifier may be used). Add a parenthetical qualifier with place associated with body; term that designates nature of the body; date associated with body; and/or associated institution to distinguish corporate bodies with the same name, or to names not conveying the idea of a corporate body. Omit initial articles unless the name is to be accessed under the article.	110 2# $a Avtonomnyĭ Opir (Organization) 410 2# $a Aвтономний опіp (Organization) 110 2# $a Avanzada Nacional (Organization : Chile) 110 1# $a England. $b Court of Common Pleas 110 2# $a Center for a Sustainable Economy 410 2# $a Tides Foundation. $b Center for a Sustainable Economy
368	$a type of corporate body $b type of jurisdiction $c other designation ‡2 source of term	RDA 11.7 Prefer controlled terms from LCSH. Record source in ‡2	110 2# $a HYLA Architects 368 ## $a Architectural firms $2 lcsh 110 2# $a 9 Ate 7 Productions (Firm) 368 ## $a Business enterprises $a Motion picture studios $2 lcsh 110 2# $a Archivio di Stato di Cagliari 368 ## $a Archives $a Administrative agencies $2 lcsh
370	$c associated country $e place of headquarters $f other associated place ‡s start period ‡t end period ‡2 source of term	RDA 11.3 Prefer controlled terms from NAF. Record source in ‡2 Repeat the field when needed for clarity (for instance, if terms are from different vocabularies or have other associated elements such as dates)	110 2$ Musée Hergé 370 ## $e Louvain-la-Neuve (Belgium) $2 naf 110 2# $a Nubians (Rhythm and blues group) 370 ## ǂf Bordeaux (Aquitaine, France) ǂ2 naf 110 2# $a Instituto Cultural Brasileiro na Alemanha 370 ## $e Berlin (Germany) $c Brazil $2 naf
371	‡a address ‡b city ‡c intermediate jurisdiction ‡d country ‡e postal code ‡m e-mail address ‡s start period ‡t end period	RDA 11.9 PUL policy is to not provide a mailing or e-mail address.	Ø
372	‡a field of activity ‡s start period ‡e end period ‡2 source of term	RDA 11.10 Prefer controlled terms from LCSH. Record source in ‡2 Only repeat the field if the vocabulary source differs.	110 2# $a ARC Humanities Press 368 ## $a Business enterprises $2 lcsh 372 ## Publishers and publishing $2 lcsh 110 2# International Association for Relational Psychoanalysis and Psychotherapy (Chile) 372 ## $a Psychoanalysis $a Psychotherapy $2 lcsh
373	‡a associated group ‡s start period ‡e end period ‡2 source of term	RDA 11.5 Considered core if something is needed to distinguish two or more corporate bodies with the same name, and the associated institution’s name provides better identification than other elements. Prefer controlled terms from NAF. Record source in ‡2	110 2# $a Cougar Marching Band (University of Houston) 373 ## $a University of Houston $2 naf 110 2# $a Cougar Marching Band (Washington State University) 373 ## $a Washington State University $2 naf
377	‡a language code	RDA 11.8 Language the body uses in its communications.	110 2# $a Hahn Produktion 377 ## $a ger 110 2# $a Real Light (Firm) 377 ## $a eng 110 2# $a Canadian Association of University Teachers 377 ## $a eng ǂa fre
410	$a corporate or jurisdiction name $b subordinate unit	RDA 11.2 008/29 should be coded a When creating variants for abbreviations, initialisms, or acronyms, use a parenthetical qualifier with the full name of the institution Create variants for alternate linguistic forms of the same name (alternate spellings, scripts or language forms) If corporate body’s name starts with the name of a person, create arbitrary reference starting with the person’s last name	110 2# $a Asian Academy of Management 410 2# AAM (Asian Academy of Management) 110 2# Szépművészeti Múzeum (Hungary) 410 2# Museum of Fine Arts (Hungary) 110 2# $a Jopi Huisman Museum 410 2# $a Huisman Museum
500	‡a name ‡b numeration ‡c titles or other designations ‡d dates ‡q fuller form of name ‡i relationship information ‡w control subfield	Can only link to established headings 008/29 should be coded a “‡w r” coding is required whenever a relationship designator is given in ‡i Record relationships reciprocally in both NARs.	110 2# ‡a Facebook (Firm) 500 1# ‡w r ‡i Founder: ‡a Zuckerberg, Mark, ‡d 1984- 100 1# ‡a Zuckerberg, Mark, ‡d 1984- 510 2# ‡w r ‡i Founded corporate body of person: ‡a Facebook (Firm)
510	‡a corporate/ jurisdiction name ‡b subordinate unit	Mandatory field if corporate body described is a subordinate body. 008/29 should be coded a “‡w r” coding is required whenever a relationship designator is given in ‡i Record relationships reciprocally in both NARs.	110 2# $a Academia Sul-Mato-Grossense de Letras 510 2# $w r $i Predecessor: $a Academia de Letras e História de Campo Grande 110 2# $a Academia de Letras e História de Campo Grande 510 2# $w r $i Successor: $a Academia Sul-Mato-Grossense de Letras 110 2# $a Jacob Lawrence Gallery 510 2# $w r $i Hierarchical superior: $a University of Washington
667	‡a nonpublic general note	Wording is recommended but not prescriptive.	667 ## ‡a Non-Latin script reference not evaluated.
670	‡a source citation ‡b information found	RDA 8.12 See this document for more details.
675	‡a source citation	RDA 8.12 Follow instructions from 670. Omit $b (just leave a space after the colon) Only use when the very the lack of information is considered worth recording (for instance, an actor that was not found in IMDb)

Resources

DCM Z1

RDA toolkit

RDA in NACO training, module 4 - describing corporate bodies

LC/PCC Establishing corporate bodies FAQ (in AACR2. Last checked June 11, 2019)

PCC Guidelines for the Application of Relationship Designators in NACO Authority Records

Examples:

(Some records might have been altered to better comply with PUL's guidelines)

Subordinate bodies:

Distinct name

110 2# $a 205 Hudson Street Gallery
368 ## $a Art museums ǂ2 lcsh
370 ## ǂe New York (N.Y.) ǂ2 naf
372 ## $a Art ǂ2 lcsh
377 ## $a eng
410 2# $a Two Hundred Five Hudson Street Gallery
410 2# $a Two Hundred and Five Hudson Street Gallery
410 2# $a Hunter College. ǂb Art Galleries. ǂb 205 Hudson Street Gallery
410 2# $a 205 Hudson Gallery
510 2# ǂw r ǂi Hierarchical superior: ǂa Hunter College. ǂb Art Galleries
670 ## $a Robert Barry, 2015: ǂb colophon (205 Hudson Street Gallery; 205 Hudson Street, New York, NY; Hunter College Art Galleries)

Name implies it is part of another corporate body

110 2# $a Harvard University. ǂb Department of Architecture
368 ## $a Universities and colleges--Departments $2 lcsh
372 ## $a Architecture--Study and teaching $2 lcsh
377 ## $a eng
410 2# ǂw nnea ǂa Harvard University. ǂb Dept. of Architecture
410 2# $a Harvard University. ǂb Graduate School of Design. ǂb Department of Architecture
510 2# ǂw r ǂi Hierarchical superior: ǂa Harvard University. ǂb Graduate School of Design
670 ## $a nuc86-48510: Gauchat, U.P. Patterns of housing type and density, 1984 ǂb (hdg. on MH-SD rept.: Harvard University. Department of Architecture; usage: Department of Architecture, Graduate School of Design, Harvard University)
670 ## $a LC data base, 8/22/86 ǂb (MLC hdg.: Harvard University. Dept. of Architecture)

Non-governmental body whose name includes the name of the higher/related body

110 2# $a All Saints' Church (Brixworth, England). ǂb Friends
368 ## $a Charities $2 lcsh
377 ## $a eng
370 ## $e Brixworth (England) $2 naf
410 2# $a Friends of All Saints' Church (Brixworth, England)
670 ## $a Lost chantries and chapels of medieval Northamptonshire, 2003: ǂb verso t.p. (Friends of All Saints' Church, Brixworth)
670 ## $a Friends of All Saints' Church, Brixworth, WWW pages, May 10, 2004: ǂb home page (Friends of All Saints' Church, Brixworth, Northamptonshire; charity no. 295881)

Name not conveying corporate body

110 2# $a V+ (Architectural firm)
368 ## $a Architectural firms ǂ2 lcsh
370 ## ǂe Brussels (Belgium) ǂ2 naf
372 ## $a Public architecture ǂ2 lcsh
377 ## $a eng ǂa fre ǂa dut
410 2# $a V Plus (Architectural firm)
670 ## $a V+ architecture, c2015: ǂb title page (V+) back cover (Brussels-based architecture studio V+)

Personal name as part of corporate name

046 ## $s 1965 $t 1970 $2 edtf
110 2# $a James Brown Orchestra
368 ## $a Musical groups ǂ2 lcsh
370 ## ǂc United States ǂ2 naf
372 ## $a Rhythm and blues music ǂ2 lcsh
410 2# $a Brown Orchestra (1965-1970)
500 1# ǂw r ǂi Member: ǂa Brown, James, ǂd 1933-2006
510 2# ǂw r ǂi Predecessor: ǂa James Brown Band
510 2# ǂw r ǂi Successor: ǂa J.B.'s (Musical group)
670 ## $a James Brown's original funky divas, p1998: ǂb container (James Brown Orchestra)
670 ## $a Wikipedia, August 2, 2015 ǂb (category: James Brown Orchestra members; James Brown's band in the 1950s and 1960s, billed as the James Brown Band prior to 1965 and as the James Brown Orchestra from 1965 to 1970. The band is sometimes erroneously known as The Famous Flames, which was a separate vocal group. The successor to the James Brown Orchestra was the J.B.'s)

Government officials

046 ## ǂs 2014-10-20 ǂ2 edtf
110 1# $a Indonesia. ǂb President (2014- : Joko Widodo)
368 ## $a Head of state ǂa Head of government
377 ## $a ind
500 0# $w r $i Chief executive: $a Joko Widodo, ǂd 1961-
667 ## $a SUBJECT USAGE: This heading is not valid for use as a subject. Works about this person are entered under Joko Widodo, 1961-
670 ## $a Peraturan Presiden Republik Indonesia tentang pengadaan barang/jasa pemerintah, 2015: ǂb p. 36 (Presiden Republik Indonesia Joko Widodo)
670 ## $a Official website of Majelis Permusyawaratan Rakyat, January 12, 2015 ǂb press conference page (Joko Widodo took his oath as Indonesia 7th President on Monday, Oct. 20, 2014)

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