Activating Electronic Collections on Task List

Owned by Kevin Connell
Last updated: Aug 15, 2022 by Nancy BurnsVersion comment
  1. Go to your Task List --> Electronic Resources
  2. If the Task is “Aggregator Package” or “Selective Package,” click the three dot button on the right of the task.
  3. Click “Activate”
  4. In the next screen:
    1. Uncheck “Mark bib as suppressed”
    2. "Activate this electronic collection service" box should be checked
    3. "Make service available" box should be checked
    4. “Automatically activate new portfolios” box should be checked (unless this a Selective Package, then check with whomever assigned you this task in Acquisitions to determine what this status should be)
    5. “Active from date” choose today
    6. Leave “Active until date” blank (unless instructed by Acquisitions)
    7. Hit the Next button (top right corner)
  5. Enable Proxy for the Service on the next page. Hit Next.
  6. "Activate all - Activation of the complete electronic collection with no selection of portfolios" radio button should be checked. Hit Next.
  7. On next page, hit the “Activate” button.
  8. This will return you to the Task List. Hit the three dot button again & select “Edit Resource”
  9. Click on the “Additional” tab & confirm the Level URL field has a URL in it that is going to the correct resource. Hit Save if it is.
  10. On the Task List again, hit the three dot button & “Test Access”
  11. This will bring up the list of Portfolios in this package. Hit the three dot button on one of them & “Test Access”  NOTE: You might need to wait for Portfolios to appear.  Give it 30 seconds if they don’t show up immediately.
  12. On the next page, there will be a link after "Full text available at: " Click the link. It should bring you to the full text access for this resource.  If it does not, contact whomever assigned you this task in Acquisitions.
  13. Close the tab & return to Alma. Hit the Back button.  And the Back button again on the next page (which should be the list of portfolios)
  14. On the Task List, it the three dot button & select “Done”
  15. The Task is now Done & will disappear from the Task List.