Access in Figgy

Owned by Kimberly Leaman
Last updated: Sept 29, 2023
3 min read

Table of Contents

Forms of access in Figgy

Guest User Access

This is the default level of access for users with Guest accounts. The user can log into Figgy and see items that are set to “Open” visibility, and to “Princeton-only” visibility.

Collection-Restricted Viewing Access

This group consists of Guest Users or Princeton University community members. When a User’s net ID or sponsored email address is added to the “Restricted viewers” list for a collection in Figgy,  items that have been set to “Reading Room” access from that collection will be visible to Users through the Finding Aid.

Ephemera Contributor Access

The user will be given access to a specific project in Figgy. They will not have access to any other project or collection in Figgy and will not have permissions to delete anything, add users, etc.

  • Please provide the Ephemera Project Name the user will need access to.

Staff Access

The user will be able to see everything in Figgy (pending, complete, open, private, restricted...). The user will not have permissions to delete anything, add users, etc.

Admin Access

The user will be able to see everything in Figgy (pending,complete, open, private, restricted...). The user will also have permissions to delete anything, add users, etc. 

Additional Information for Figgy Admins

Figgy Admins supervising or sponsoring individuals who will be working with Figgy are able to add new users to Figgy and assign Staff or Admin roles to those users.

Adding a new user to Figgy

  1. Go to https://figgy.princeton.edu/ and login to Figgy via the blue login button located in the upper right of your screen. Once logged in, you will see the main dashboard of Figgy.
  2. Click on the square-shaped blue and white plus sign button in the upper right hand corner of your screen, to the left of your net id. A dropdown should appear.
  3. Select "manage users" in the dropdown. This will navigate to a page displaying a list of all Figgy users. Scroll to the bottom of that page.
  4. Add the Princeton University netid of the new Figgy user-to-be (do not add the "@princeton.edu") and then click the grey "add user" button on the lower left hand side of the screen, just above the footer of the page.
  5. Your new user is added to Figgy! Now it's time to add the role.

Adding a role to a user in Figgy

  1. Click square-shaped blue and white plus sign button in the upper right hand corner of your screen, to the left of your net id. A dropdown should appear.
  2. Select "manage roles". in the dropdown. this will navigate to a page with three hyperlinked options: admin, reading_room, staff.
  3. Click on "staff". This will bring you to a page listing all individuals assigned to the staff role in Figgy. Scroll to the bottom of the page.
  4. Click inside the user box below "Add a new account" at the bottom of the page, just above the footer.
  5. This will pop out the dropdown of netids and a search box will display at the top of the dropdown. You may either type the netid of the individual you are wanting to add within the search box or scroll through the drop down to find the netid you wish to select.
  6. Select your new user’s net id by clicking on the appropriate netid in the dropdown.  Once selected, the net id is now the only selection in the box below "user".
  7. Click "add".
  8. Your Figgy user is now added to the staff role!