Structure Manager in Figgy

Owned by Kimberly Leaman
Last updated: Oct 04, 2023
5 min read

Figgy Contributors collaborate with colleagues from various departments to ensure requested enhancements to the digital object in Figgy are reflected in either Order or Structure Manager and are in accordance with our evolving best practices.  Additionally, it is always useful and appreciated to share a bit of information about how the work in Figgy is done and why some terms may or may not be better placed in Order versus Structure manager, for example. We have collaboratively created a spreadsheet of controlled terms for pagination and page labeling that is a great place to start!

Also see Demo. We have also created a Demo for nested subsections.

  1. Go to figgy.princeton.edu
  2. Log in by clicking the “Login” button in the upper right hand side of your screen. You will be prompted to enter your Princeton University NetID and Password.
    1. You will know you are logged in to figgy by looking at what was the Login button, in the upper right hand side of your screen. If you are logged in to figgy, you will see in place of “Login” your net id:
  3. Find the item you would like to edit by searching for the title, the unique identifier (such as a bibliographic/MMS ID-ex:9949444053506421 or a finding aid component ID--C0108_c000002394), or a Collection (see demo).
  4. Example: For Brittle Books workflow
    1. Search for the Brittle Books collection
    2. Select “Brittle Books” within the Collections facet to the left of your screen.
    3. Click on “State” facet and select “Metadata Review”
    4. Click on “Has Structure” facet and select “No” 
    5. Click on “Claim” facet and select “Unclaimed”...you are now ready to choose your item from the collection!
    6. Select an item from the list and click on the title. This will open the item record.
    7. Click on the Blue “Claim” button, on the left hand side, just above the left corner of the viewer.
    9. This is now only yours to work on! You will now see in the “Claim” facet dropdown that an item has been claimed by you (“Claimed by Me”)
  5. To get into Structure Manager, navigate to the menu at the bottom of your screen and click on “Structure Manager”: 
  6. Once in Structure Manager, you will see each page that has been photographed or scanned for the item you are working on. To create a new section for your item (example: chapter, section, story, table of contents, index, etc…), you may:
    1. OPTION ONE for Sections and Sub-Sections: Click on the light gray “+ Add a Section” button in the upper left of your screen, just below the hyperlinked title of the item you are working on (the blue “save” button will be just to the right of the “+ Add a Section” button) 
      1. A new thin rectangular box will appear just below the buttons.  
      2. Click and hold on the cardinal direction arrow icon on the far left of your new box and move the box to just above where you would like your section to start. 
        1. Example: If I would like to make a section for “Chapter 1”, I would move my new box to just above the first image of chapter 1. 
      3. Label your box appropriately (we are creating a best practices for this. Forthcoming)
      4. Select the images you would like to be a part of your new section by clicking on the first image of the sequence (within the light gray banner where the label of the page lives), holding the shift key and selecting in the same way the last image in the sequence. All selected pages should be highlighted orange where the light gray banner was:
      5. On the first image of the sequence, click and hold on the cardinal direction arrow and drag your images to the new section you created for them. You will know you have successfully moved the items into the section when you see a light dotted vertical line appear to the left margin of the section box, all the way down the line of the selected images. 
      8. You are done with your first section! Sub-sections may be done by clicking and holding on the first image you would like to be a sub-section within a section and dragging it to the right. You may add other images to the sub-section in the same way (Please see Demo).
    2. OPTION TWO for Sections and Sub-Sections:
      1. Select the images you would like to be a part of your new section by clicking on the first image of the sequence (within the light gray banner where the label of the page lives), holding the shift key and selecting in the same way the last image in the sequence. All selected pages should be highlighted orange where the light gray banner was:
      3. On the first image of the sequence, click and hold on the cardinal direction arrow and drag your images toward the right hand side of your screen. You will know you have successfully moved the items far enough when a new section box appears.  
      4. Label your box appropriately (we are creating a best practices for this. Forthcoming)
      5. You are done with your first section! Sub-sections may be done by clicking and holding on the first image you would like to be a sub-section within a section and dragging it to the right. You may add other images to the sub-section in the same way (Please see Demo).
  7. Save your work by clicking the blue save button to the right of the light gray “+ Add a Section” button in the upper left of your screen, just below the hyperlinked title of the item you are working on.
  8. Navigate back to the main page by clicking on the hyperlinked title of the item you are working on
  9. Scroll to the bottom and add a comment that you have completed structure mapping your item.
  10. Ensure your item is marked “Metadata Review”
  11. UnClaim your item by clicking “Unclaim” button on the upper left hand side of your screen, just above the left corner of the viewer.
  13. You are done!

*How do you find your claimed items in Figgy? When you log in to Figgy to start work on your claimed items again, click on the “Claimed” facet and select “Claimed by Me”. This will show you all items that are claimed by you in Figgy.*