Personal names
- Sal Hamerman
- Lia Contursi
Updated 08/2018
PUL Guidelines for NACO Personal Names
What is a person?
Person is defined by RDA as “an individual or an identity established by an individual, either alone or in collaboration with one or more other individuals”.
The following categories are considered a person (click to see example authority records)
Authority records
Legend:
Core elements - should always be included.
Core elements - should be included if the person’s name is the same or similar to that of another person.
Mandatory elements - according to PUL policy
Should be included whenever possible - according to PUL policy
All fields need to be justified by information contained in the 670 field or in a ‡v .
MARC | Subfields | Observations | Examples |
|---|---|---|---|
‡f date of birth ‡g date of death ‡s start period ‡t end period ‡2 date scheme | RDA 9.3.2 RDA 9.3.3 RDA 9.3.4 Format: YYYY-MM-DD Use ‡2 edtf for all cases except centuries Detailed edtf guidelines here | 046 ## ‡f 1884-10-11 ‡g 1962-11-07 ‡2 edtf 100 1# ‡a Roosevelt, Eleanor, ‡d 1884-1962 046 ## ‡s -0199~ ‡2 edtf 100 0# ‡a Hellanicus ‡c (Grammarian), ‡d active approximately 200 B.C. 046 ## ‡s 17 100 1# ‡a Turner, Elizabeth, ‡d active 18th century | |
‡a classification number | LC classification numbers for literary authors. Follow 053 submission guidelines. | 053 #0 ‡a PS3557.R48998 100 1# ‡a Grimes, Martha 053 #0 ‡a PT2702.U336 100 1# Buddenkotte, Katinka, ‡d 1976- | |
‡a name ‡b numeration ‡c titles or other designations ‡d dates ‡q fuller form of name | RDA 9.2.2 RDA 9.3 RDA 9.4 RDA 9.5 RDA 9.6 Use romanized version if in non-Latin scripts. | 100 1# ‡a Gustaf ‡b V, ‡c King of Sweden, ‡d 1858-1950 100 0# ‡a Thomas ‡c (Anglo-Norman poet) 100 1# ‡a Kalashnikov, S. D. ‡q (Sergei Dmitrievich) | |
‡c other designation ‡d title of a person ‡s start period ‡e end period ‡2 source of term | RDA 9.6 Core element for saints, spirits, fictitious characters and non-human entities. Information recorded does not necessarily need to be part of the access point. Record titles of royalty, nobility or religious rank in the form used in the access point. Do not record occupations. Only repeat the field if the vocabulary source differs. | 100 1# ‡a Garland, Judy ‡c (Spirit) 368 ## ‡c Spirits ‡2 lcsh 100 1# ‡a Soraya, ‡c Princess 368 ## ‡d Princesses ‡2 lcsh 100 0# ‡a Keiko, ‡d approximately 1976-2003 368 ## ‡c Orca 368 ## ‡c Killer whale ‡2 lcsh 100 1# ‡a Potter, Harry ‡c (Fictitious character) 368 ## ‡c Fictitious characters ‡2 lcsh | |
‡a place of birth ‡b place of death ‡c associated country ‡e place of residence ‡f other associated place ‡s start period ‡t end period ‡2 source of term | RDA 9.8 RDA 9.9 RDA 9.10 RDA 9.11 Use NAF authorized access point. Record source in ‡2. Repeat the field when needed for clarity (example: if terms are from different vocabularies or have other associated elements such as dates) | 100 1# ‡a Muiña, Ana 370 ## ‡a Santa Cruz de Tenerife (Canary Islands) ‡e Spain ‡2 naf 100 1# Chiarenza, Daniel Alberto 370 ## ‡a Buenos Aires (Argentina) ‡2 naf 370 ‡e Burzaco (Argentina) | |
‡a address ‡b city ‡c intermediate jurisdiction ‡d country ‡e postal code ‡m e-mail address ‡s start period ‡t end period | RDA 9.12 PUL policy is to not provide a person’s mailing or e-mail address. | Ø | |
‡a field of activity ‡s start period ‡e end period ‡2 source of term | RDA 9.15 What a person does or is interested in. Not to be confused with profession or occupation (374). Prefer controlled terms from LCSH. Replace subfield coding for subdivision with two hyphens. Only repeat the field if the vocabulary source differs. | 100 1# ‡a Des Cars, Guy 372 ## ‡a Detective and mystery stories ‡2 lcsh 374 ## ‡a Authors ‡2 lcsh 100 1# ‡a Barret, Gilles, ‡d 1960- 372 ## ‡a Motion picture industry ‡2 lcsh 374 ## ‡a Economists ‡2 lcsh | |
‡a associated group ‡s start period ‡t end period ‡2 source of term | RDA 9.13 Prefer controlled terms from NAF | 100 1# hooks, bell, ‡d 1952- 373 ## ‡a City University of New York ‡2 naf ‡s 1994 | |
‡a occupation ‡s start period ‡e end period ‡2 source of term | RDA 9.16 Prefer controlled terms from LCDGT or LCSH. Only repeat the field if the vocabulary source differs. Do not include terms that denote gender, nationality, ethnicity, etc (example: use Dancers and not African American dancers; use Actors and not Actresses; use Novelists instead of Jewish novelists) | 100 1# ‡a Hentig, Werner Otto von, ‡d 1886- 374 ## ‡a Diplomats ‡2 lcdgt 100 1# ‡a Miklauzic, Bence ‡a 1970- 374 ## ‡a Motion picture producers and directors ‡a Screenwriters ‡a Actors ‡2 lcsh | |
DO NOT USE THIS FIELD per DCM-Z1: 375 Gender General Do not use this field in new authority records. Whenever an existing record must be changed for any reason, delete any occurrence of field 375. | |||
‡a language code | RDA 9.14 | 100 1# ‡a Santos, Antonio Furtado dos 377 ## ‡a por 100 1# Nandi, Jacinta, ‡d 1980- 377 ## ‡a ger ‡a eng | |
‡q fuller form of name | RDA 9.5 Record fuller form of name even if information already appears in access point | 100 1# ‡a Kalashnikov, S. D. ‡q (Sergei Dmitrievich) 378 ‡q Sergei Dmitrievich 100 1# ‡a Guiles, Kay D. 378 ## ‡q Kay Dean 100 0# ‡a J. B. H. ‡q (James Barron Hope), ‡d 1829-1887 378 ## ‡q James Barron Hope 100 1# ‡a Luby, ‡c Miss ‡q (Catherine) 378 ## ‡q Catherine | |
‡a name ‡b numeration ‡c titles or other designations ‡d dates ‡q fuller form of name | RDA 9.2.3 008/29 should be coded a | ||
‡a name ‡b numeration ‡c titles or other designations ‡d dates ‡q fuller form of name ‡i relationship information ‡w control subfield | RDA 30.1 RDA K.2.1 Primarily used for people with more than one identity (pseudonym(s) and real identity) Can only link to established headings 008/29 should be coded a “‡w r” coding is required whenever a relationship designator is given in ‡i If more than two identities, “‡w nnnc” is required when listing all the other identities. Use with 663 field. Record relationships reciprocally in both NARs. | 100 1# ‡a Snicket, Lemony 500 1# ‡w r ‡i Real identity: ‡a Handler, Daniel 100 1# ‡a Handler, Daniel 500 1# ‡w r ‡i Alternate identity: ‡a Snicket, Lemony 100 1# Dickens, Charles, ‡d 1812-1870 500 0# ‡w nnnc ‡a Boz, ‡d 1812-1870 500 1# ‡w nnnc ‡a Sparks, Timothy, 1812-1870 663 ## ‡a For works of this author written under other names, search also under ‡b Boz, 1812-1870 ‡a and ‡b Sparks, Timothy, 812-1870 100 0# ‡a Boz, ‡d 1812-1870 500 1# ‡w nnnc ‡a Dickens, Charles, ‡d 1812-1870 663 ## ‡a Works by this author are identified by the name used in the item. For a listing of the names used by this author, search also under: ‡b Dickens, Charles, 1812-1870 100 1# ‡a ‡a Sparks, Timothy, 1812-1870 500 1# ‡w nnnc ‡a Dickens, Charles, ‡d 1812-1870 663 ## ‡a Works by this author are identified by the name used in the item. For a listing of the names used by this author, search also under: ‡b Dickens, Charles, 1812-1870 | |
‡a corporate/ jurisdiction name ‡b subordinate unit | RDA 32.1 RDA K2.3 Can only link to established headings 008/29 should be coded a “‡w r” coding is required whenever a relationship designator is given in ‡i Record relationships reciprocally in both NARs. | 100 1# ‡a Zuckerberg, Mark, ‡d 1984- 510 2# ‡w r ‡i Founded corporate body of person: ‡a Facebook (Firm) 110 2# ‡a Facebook (Firm) 500 1# ‡w r ‡i Founder: ‡a Zuckerberg, Mark, ‡d 1984- | |
‡a explanatory text ‡b heading referred to | RDA 30.2 Use when a person uses more than two identities, when more than one person shares an identity with one or more others, or when multiple persons use the same pseudonym independent of each other | 100 1# ‡a Phillips, Mark 500 1# ‡w nnnc ‡a Garrett, Randall 500 1# ‡w nnnc ‡a Janifer, Laurence M. 663 ## ‡a Joint pseudonym of Randall Garrett and Laurence M. Janifer. For works of these authors written under their own names, search also under: ‡b Garrett, Randell ‡b Janifer, Laurence M. | |
‡a nonpublic general note | RDA 8.13 Wording is recommended but not prescriptive:
| 100 1# ‡a Khiḍr, Ṣūnyā 667 ## ‡a Non-Latin script reference not evaluated. 100 1# Imray, James F. ‡q (James Frederick), ‡d 1829?-1891 667 ## ‡a Not the same as: Imray, James (nr 93026430) 100 1# Wood, Jo, ‡c Dr 667 ## ‡a THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED
| |
‡a source citation ‡b information found | RDA 8.12 See here for more details. | 100 1# ‡a Barret, Gilles, ‡d 1960- 670 ## ‡a Comment investir dans le cinéma? ‡b (Gilles Barret) page 4 of cover (economist; since 2011, specializing in the economic aspect of motion picture production) 670 ## ‡a OCLC, April 19, 2018 ‡b (access point: Barret, Gilles, 1960- ) | |
‡a source citation | RDA 8.12 Follow instructions from 670. Omit $b (just leave a space after the colon Only use when the very the lack of information is considered worth recording (for instance, an actor that is not on IMDB) | ||
‡a biographical or historical data ‡b expansion | RDA 9.17 PUL does not use this field. | Ø |
Further considerations
When doing authority work, ask yourself:
- Is there potential for this information to harm the author through outing or violating their right to privacy?
- Is there an indication that the author consents to having this information shared publicly?
- Will including this information help a library user in the search process?
(From: Thompson. “More Than a Name: A Content Analysis of Name Authority Records for Authors Who Self-Identify as Trans,” Library Resources & Technical Services 60, no. 3 (July 2016))
Examples
The following NAR examples have been slightly altered to conform to PUL practices.
Human beings
046 ## ‡f 1809 ‡g 1890 ‡2 edtf
100 1# ‡a Bigger, S. Lenox L. ‡q (Samuel Lenox L.), ‡d 1809-1890
370 ## ‡c Ireland ‡e Dublin (Ireland) ‡2 naf
372 ## ‡a Poetry ‡2 lcsh
373 ## ‡a Academy of Medicine in Ireland ‡2 naf
374 ## ‡a Physicians ‡a Poets ‡2 lcsh
375 ## ‡a Males ‡2 lcdgt
377 ## ‡a eng
378 ## ‡q Samuel Lenox L.
400 1# ‡a Bigger, Samuel Lennox L., ‡d 1809-1890
670 ## ‡a A triplet of poems, 1886: ‡b title page (S. Lenox L. Bigger; fellow of the Academy of Medicine)
670 ## ‡a A Poem for Christmas, RCPI Heritage Centre Blog WWW site, April 20, 2018 ‡b (Dr. Samuel Lenox L. Bigger; born 1809, died 1890; physician and poet)
670 ## ‡a Slater's National Commercial Directory of Ireland, 1846: ‡b page 235 (Dr. Samuel Lenox L. Bigger; worked in Dublin)
670 ## ‡a VIAF, April 20, 2018 ‡b (access point: Bigger, Samuel Lennox L.)
Pseudonyms
Follow guidelines for creating pseudonyms.
046 ## ‡f 1888-06-13 ‡g 1935-11-30 ‡2 edtf
053 #0 ‡a PQ9261.P417
100 1# ‡a Caeiro, Alberto, ‡d 1888-1935
377 ## ‡a por ‡a eng
500 1# ‡w nnnc ‡a Pessoa, Fernando, ‡d 1888-1935
663 ## ‡a Works by this author are identified by the name used in the item. For a listing of other names used by this author, search also under: ‡b Pessoa, Fernando, 1888-1935
670 ## ‡a Biography resource center, November 5, 2008 ‡b (Pessoa, Fernando (1888-1935); also known as Charles Robert Anon, Baron de Teive, Alberto Caeiro, Alvaro de Campos, C. Pacheco, Ricardo Reis, Alexander Search, Bernardo Soares)
Stage names
046 ## ‡f 1949-08-25 ‡2 edtf
053 #0 ‡a ML420.S5629 ‡c Biography
100 1# ‡a Simmons, Gene, ‡d 1949-
372 ## ‡a Rock music ‡2 lcsh
374 ## ‡a Musicians ‡a Singers ‡a Bass guitarists ‡2 lcsh
377 ## ‡a eng
400 1# ‡a Klein, Gene, ‡d 1949-
400 1# ‡a Witz, Chaim, ‡d 1949-
510 2# ‡a ‡w r ‡i Founded corporate body: ‡a Kiss (Musical group)
670 ## ‡a Kiss, 1978: ‡b label (Gene Simmons)
670 ## ‡a OCLC, April 29, 2018 ‡b (access point: Simmons, Gene, 1949- )
670 ## ‡a IMDb, October 28, 1996 ‡b (Gene Simmons; actor, co-founder of the rock group Kiss)
670 ## ‡a Rolling Stone encyclopedia of rock & roll, 1995: ‡b (under Kiss: Gene Simmons; born Gene Klein, August 25, 1949, Haifa, Israel; vocals, bass)
670 ## ‡a All music guide WWW site, April 11, 2005 ‡b (Gene Simmons; born Chaim Witz, August 25, 1949 in Haifa, Israel; name changed to Gene Klein after relocating to New York City in the late 1950s, then to Gene Simmons on the founding of Kiss)
Spirits
100 1# ‡a Johnson, Lyndon B. ‡q (Lyndon Baines), ‡d 1908-1973 ‡c (Spirit)
368 ## ‡c Spirits ‡2 lcsh
377 ## eng
378 ## ‡q Lyndon Baines
670 ## ‡a Charles H. Hapgood papers, 1898-1979 ‡b (conversation between Charles H. Hapgood and the spirit of Lyndon B. Johnson, through mediumship, March 18, 1973)
Fictitious characters
100 1# ‡a Hook, ‡c Captain (Fictitious character)
368 ## ‡c Fictitious characters ‡2 lcsh
374 ## ‡a Pirates ‡a Ship captains ‡2 lcsh
375 ## Males ‡2 lcdgt
377 ## eng
400 0# ‡a Captain Hook ‡c (Fictitious character)
400 1# ‡a Hook, James ‡c (Fictitious character)
670 ## ‡a OCLC, April 29, 2017 ‡b (access point: Hook, Captain (Fictitious character); usage: Captain Hook)
670 ## ‡a Wikipedia, July 21, 2017 ‡b English version (Captain James Hook; fictional character; Peter Pan's archenemy; pirate captain of the brig Jolly Roger)
Legendary persons
100 0# ‡a Beowulf, ‡c King of the Geats
368 ## ‡a ‡c Legendary character
370 ## ‡c Sweden ‡f Götaland (Sweden) ‡2 naf
374 ## ‡a Kings ‡2 lcdgt
375 ## ‡a Males ‡2 lcdgt
377 ## eng
400 0# ‡a Beowulf ‡c (Legendary character)
670 ## ‡a Oxford companion to world mythology online, June 20, 2014: ‡b (Beowulf; hero of the Anglo-Saxon epic poem named for him; killed the monster Grendel; became king of the Geats)
670 ## ‡a Britannica online, June 20, 2014 ‡b (Beowulf; prince of the Geats of southern Sweden; succeeds King Hygelac of the Geats)
670 ## ‡a Wikipedia, September 24, 2014 ‡b English version (Beowulf is a legendary Geatish hero and later turned king in the epic poem named after him)
Non-human entities
100 0# ‡a Moose ‡c (Dog)
368 ## ‡c Dogs ‡c Miniature schnauzer ‡2 lcsh
370 ## ‡e London (England) ‡2 naf
375 ## Males ‡s lcdgt
670 ## ‡a My name is Moose, 2011 : ‡b title page (Moose with Martin Usborne) page 4 of cover (My name is Moose and my master's a photographer)
670 ## ‡a Martin Usborne WWW site, October 17, 2013 ‡b (Moose is a Miniature Schnauzer who lives with his owner, Martin, in East London)
Resources
RDA in NACO training, module 2 - describing persons