Meetings

Updated 06/2019

PUL Guidelines for meetings (conferences, workshops, exhibitions, etc)

Conferences and other events are considered by RDA to be corporate bodies, “an organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit”.

Authority records

Legend:

Core elements - should always be included (if known)

Core elements - should be included if the corporate body’s name is the same or similar to that of another corporate body (if known)

Mandatory elements - according to PUL policy (if known)

Should be included whenever possible - according to PUL policy

All fields need to be justified by information contained in the 670 field or in a ‡v .

MARC	Subfields	Observations	Examples
046	‡s start period ‡t end period ‡2 date scheme	RDA 11.4.2 Format: YYYY-MM-DD Detailed edtf guidelines here	046 ## ǂs 2017-05-05 ǂt 2017-05-07 ǂ2 edtf 111 2# $a 1:54 Contemporary African Art Fair ǂn (3rd : ǂd 2017 : ǂc New York, N.Y.) 046 ## ǂs 2011-11-03 ǂt 2011-11-05 ǂ2 edtf 111 2# $a RuleML (Symposium : Rule based modeling) ǂn (5th : ǂd 2011 : ǂc Fort Lauderdale, Fla.)
111	$a meeting name $c location of meeting $d date of meeting $n number of meeting	RDA 11.2.2.11 RDA 11.6 RDA 11.4.2 RDA 11.3.2 Record name in the language of the event. Use transliteration for for non-latin scripts. Omit indications of the number and year(s) of convocation from the name. Record ordinal number of conference and year(s) as separate elements. Do not omit words indicating frequency of the event from the name. Use catalogers judgement to determin if the name of an associated institution provides better identification for the location where event was held.	111 2# $a Annual Africa Young Graduates and Scholars Conference ǂn (8th : ǂd 2014 : ǂc University of Johannesburg) 111 2# $a International Workshop on Magnetic Particle Imaging ǂn (2nd : ǂd 2012 : ǂc Lübeck, Germany) (not Second International Workshop on Magnetic Particle Imaging)
368	$a type of event $c other designation ‡2 source of term	RDA 11.7 Prefer controlled terms from LCSH. Record source in ‡2	111 2# $a Symposium on Globalization and Populism ǂd (2017 : ǂc Princeton, N.J.) 368 ## $a Congresses and conventions ǂ2 lcsh 111 2# $a Printemps de septembre (Exhibition) ǂd (2009 : ǂc Toulouse, France) 368 ## $a Exhibitions ǂa Art festivals ǂ2 lcsh
370	$c associated country $e place of event $f other associated place ‡s start period ‡t end period ‡2 source of term	RDA 11.3.2 Prefer controlled terms from NAF. Record source in ‡2 Repeat the field when needed for clarity (for instance, if terms are from different vocabularies or have other associated elements such as dates)	111 2# $a Encontro de Estudos da Palavra Cantada ǂn (3rd : ǂd 2011 : ǂc Rio de Janeiro, Brazil) 370 ## $a ǂe Rio de Janeiro (Brazil) ǂ2 naf
371	‡a address ‡b city ‡c intermediate jurisdiction ‡d country ‡e postal code ‡m e-mail address ‡s start period ‡t end period	RDA 11.9 PUL policy is to not provide a mailing or e-mail address.	Ø
372	‡a field of activity ‡s start period ‡e end period ‡2 source of term	RDA 11.10 Prefer controlled terms from LCSH. Record source in ‡2 Only repeat the field if the vocabulary source differs.	111 2# $a 3DVP (Conference) ǂn (1st : ǂd 2010 : ǂc Florence, Italy) 372 ## Three-dimensional imaging ǂa Image processing--Digital techniques ǂ2 lcsh
373	‡a associated group ‡s start period ‡e end period ‡2 source of term	RDA 11.5 Considered core if corporate body in which event is held is used as part of the heading instead of geographic location. Prefer controlled terms from NAF. Record source in ‡2	111 2# $a Art of Semiparametrics (Conference) ǂd (2003 : ǂc Humboldt-Universität zu Berlin) 373 ## $a Humboldt-Universität zu Berlin. Wirtschaftswissenschaftliche Fakultät ǂ2 naf
377	‡a language code	RDA 11.8 Language the body uses in its communications.	111 2# $a Workshop "Sammeln und Bewahren, Erforschen und Zurückgeben" ǂd (2012 : ǂc Berlin, Germany) 377 ger
411	$a meeting name $c location of meeting $d date of meeting $n number of meeting	RDA 11.2.2.11 RDA 11.6 RDA 11.4.2 RDA 11.3.2 008/29 should be coded a Create variants for alternate linguistic forms of the same name (alternate spellings, scripts or language forms)	111 2# $a Chinese Conference on Pattern Recognition ǂn (6th : ǂd 2014 : ǂc Changsha Shi, China) 411 2# $a Conference on Pattern Recognition, Chinese ǂn (6th : ǂd 2014 : ǂc Changsha Shi, China) 411 2# $a CCPR (Conference) ǂn (6th : ǂd 2014 : ǂc Changsha Shi, China)
511	‡a meeting name ‡c location of meeting $d date of meeting $n number of meeting	008/29 should be coded a “‡w r” coding is required whenever a relationship designator is given in ‡i Record relationships reciprocally in both NARs.	111 2# $a Pacific Rim Conference on Ceramic and Glass Technology 511 2# $w r $i Successor: $a International Meeting of Pacific Rim Ceramic Societies
667	‡a nonpublic general note	Wording is recommended but not prescriptive.	111 2# $a Africana Film Festival 667 ## $a See also related access points for individual instances of this festival which include specific information about the number, date, or place of the individual festival. 111 2# $a "He xie yu gong ying: guo jia ruan shi li ji Hua qiao Hua ren de zuo yong" guo ji xue shu yan tao hui ǂd (2012 : ǂc Guangzhou, China) 667 ## $a Non-Latin script reference not evaluated
670	‡a source citation ‡b information found	RDA 8.12 See this document for more details.
675	‡a source citation	RDA 8.12 Follow instructions from 670. Omit $b (just leave a space after the colon) Only use when the very the lack of information is considered worth recording (for instance, an actor that was not found in IMDb)

Resources

DCM Z1

RDA toolkit

RDA in NACO training, module 4 - describing corporate bodies

LC/PCC Establishing corporate bodies FAQ

PCC Guidelines for the Application of Relationship Designators in NACO Authority Records

Examples:

(Some records might have been altered to better comply with PUL's guidelines)

046 ## $s 2017-10 $2 edtf
111 2# $a Simposio Internacional Jorge Isaacs $n (9th : $d 2017 : $c Cali, Colombia)
368 ## $a Congresses and conventions $2 lcsh
370 ## $e Cali (Colombia) $2 naf
373 ## $a Universidad del Valle. Centro Virtual Jorge Isaacs
377 ## $a spa
500 1# $w r $i Subject: $a Isaacs, Jorge, 1837-1895
670 ## $a A Issacs lo que es de Isaacs, 2018 $b page 11 (IX Simposio Internacional Jorge Isaacs; organized and held at the Centro Virtual Jorge Isaacs at the Universidade del Valle in Cali, October 2017)

046 ## $s 2018-03-16 $t 2018-03-18 $2 edtf
111 2# $a International Symposium on Advanced Material Research $n (2nd : $d 2018 : $c Cheju Island, Korea)
368 ## $a Congresses and conventions $2 lcsh
370 ## $e Cheju Island (Korea) $2 lcsh
377 ## $a eng
411 2# $a Symposium on Advanced Material Research, International $n (2nd : $d 2018 : $c Cheju Island, Korea)
411 2# $a ISAMR (Conference) $n (2nd : $d 2018 : $c Cheju Island, Korea)
670 ## $a International Symposium on Advanced Material Research II, 2018: $b title page (2nd ISAMR 2018; 2nd International Symposium on Advanced Material Research; held on March 16-18, 2018, Jeju Island, South-Korea)

046 ## $s 2017 $2 edtf
111 2# $a Urban Art! Biennale $n (4th : $d 2017 : $c Völklingen, Germany)
368 ## $a Biennials (Art fairs) $2 lcsh
370 ## $e Völklingen (Germany) $2 naf
377 ## $a ger
411 2# $a Urban Art! (Art fair) $n (4th : $d 2017 : $c Völklingen, Germany)
411 2# $a Urban Art Biennial $n (4th : $d 2017 : $c Völklingen, Germany)
670 ## $a 4. Urban Art!, 2017: $b title page (4. Urban Art! Biennale 2017; Völklingen)
670 ## $a Wikipedia, April 10, 2019 $b English version (Urban art biennial)

046 ## $s 2016-11-24 $t 2016-11-26 $2 edtf
111 2# $a Code des obligations civiles et commerciales du Sénégal (Conference) $d (2016 : $c Université Assane Seck de Ziguinchor)
370 ## $c Senegal $2 naf
373 ## $a Université Assane Seck de Ziguinchor $2 naf
377 ## $a fre
411 2# $a Colloque international sur le Cinquante ans du Code des obligations civiles et commerciales $d (2016 : $c Université Assane Seck de Ziguinchor)
411 2# $a Cinquante ans du Code des obligations civiles et commerciales (Conference) $d (2016 : $c Université Assane Seck de Ziguinchor)
411 2# $a COCC (Conference) $d (2016 : $c Université Assane Seck de Ziguinchor)
670 ## $a Code des obligations civiles et commerciales du Sénégal (COCC), 2018: $b volume 1, page 4 of cover (... un Colloque international organisé à l'Université Assane Seck de Ziguinchor sur le Cinquante ans du Code des obligations civiles et commerciales (COCC); 24-26 November 2016)

046 ## $s 2014-04-06 $t 2014-04-10 $2 edtf
111 2# $a LRCW (Conference) $n (5th : $d 2014 : $c Alexandria, Egypt)
368 ## $a Congresses and conventions $2 lcsh
370 ## $e Alexandria (Egypt) $2 naf
372 ## $a Pottery, Roman $2 lcsh
373 ## $a Centre d'études alexandrines $2 naf
377 ## $a fre $a eng $a ita $a spa $a ger
411 2# $a Congrès international sur la céramique commune, la céramique culinaire et les amphores de l'antiquité tardive en Méditerranée $n (5th : $d 2014 : $c Alexandria, Egypt)
411 2# $a Late Roman Coarse Wares (Conference) $n (5th : $d 2014 : $c Alexandria, Egypt)
670 ## $a LRCW 5, 2017: $b volume 1, page 11 (Le 5e Congrès international sur la céramique commune, la céramique culinaire et les amphores de l'antiquité tardive en Méditerranée : archeologie et archémeometrie = Late Roman coarse wares, cooking wares and amphorae in the Mediterranean : archaeology and archaeometry; held in Alexandria, Egypt, 6-10 April 2014; organized by le Centre d'Études alexandrines (USR 3134 du CNRS))