JSTOR DELETIONS

Owned by Kevin Connell
Last updated: Aug 19, 2024
2 min read

In April 2024, GOBI began sending a weekly report of Additions, Deletes & Transactions.  The Deletes and Transactions portfolios need to be deleted.  The Transactions are Purchased titles that now have a (duplicate) bib &/or portfolio in the electronic collection “JSTOR DDA (JSTOR DDA Princeton PURCHASED (local))” (Collection ID: 61918544800006421), so they too can be removed along with the Deletes.

  1. When JSTOR delivers their reports, they come in three files, Additions, Transactions & Deletes. Be sure to only download the DELETES and TRANSACTIONS files.  Ignore the ADDITIONS files. Additions are added to Alma via an automated Import Profile.

  1. The DELETES file can be done immediately (see below for TRANSACTIONS file). Copy the ISBNs from the JSTOR DDA DELETES report received via email.

  1. Paste into new Excel spreadsheet, with ISBN has header. Save.

  1. Search for Electronic Collection --> Electronic Collection Name “JSTOR DDA (JSTOR DDA Princeton Unpurchased)” or Electronic Collection --> Collection ID 61918757510006421 in Alma.

  1. Click on “Edit Collection”

  1. Click the “Additional” tab

  1. Scroll down to the bottom of the page, under “Services,” and click the “…” button.

  1. Select “Portfolio List” on the pop-up menu

  1. Click “Load Portfolios” (NOTE: Despite this link being “Load Portfolios,” it can also to be used to delete portfolios)

10.  Select “Incremental”

11.  Select the saved Excel file from step 2, above.

12.  Select “Delete” from the “Choose operation” drop-down menu.

13.  Select “Delete bibliographic records” from the “Handing bibliographic records without inventory” drop-down menu.

14.  Click the Next button at the top right.

15.  Alma will report on what it is doing, telling you how many portfolios will be activated (will always be 0 since you are deleting, not activating), and how many will be deleted.

16.  Click the “Load” button at the top right.

17.  Alma will send a blue pop-up message at the right of the screen when the load is completed.

  1. For the Transactions file, wait a week to remove them from Alma. We want to give acquisitions a little time to add the Purchased portfolios before removing the Transactions from the Unpurchased collection. When a week has, passed, repeat the steps above with the ISBNs in the Transactions file.