Princeton OCLC Data Sync Process

Triggers for updated records from WorldCat Defined within OCLC WorldShare Collection Manager. We will receive records from OCLC if any of the fields in the table below change. Continuing resources are excluded from the process. Changes we make to records in Connexion under the Princeton symbol will be included in the files we receive from OCLC. Enc Lvl LDR/06 Only if updated to ^, I, 7 006 Fixed-Length Data Elements - Additional Material Characteristics 007 Physical Description Fixed Field 008 Fixed-Length Data Elements 019 Former OCLC number, will be translated to 035 $z 020 International Standard Book Number (R) 022 International Standard Serial Number (R) 024 Other Standard Identifier (R) 028 Publisher or Distributor Number (R) 035 System Control Number (R) - OCLC number only 050 Library of Congress Call Number (R) 066 Character Sets Present (NR) - Indicates presence of non-Latin script 086 Government Document Classification Number (R) - SuDoc 090 Local Call Numbers 1XX Main Entries-General Information 245 Title Statement (NR) 246 Varying Form of Title (R) 247 Former Title (R) 26X Publication, Distribution, etc. (Imprint) (R)  Projected Publication Date (NR) Production, Publication, Distribution, Manufacture, and Copyright Notice (R)  300 Physical Description (R) 310 Current Publication Frequency (R) 34X Physical Medium (R) Accessibility Content (R) Geospatial Reference Data (R) Planar Coordinate Data (R) Sound Characteristics (R) Moving Image Characteristics (R) Video Characteristics (R) Digital File Characteristics (R) Notated Music Characteristics (R) 362 Dates of Publication and/or Sequential Designation (R) 38X Form of Work (R) Other Distinguishing Characteristics of Work or Expression (R) Medium of Performance (R) Numeric Designation of Musical Work (R) Key (R) Audience Characteristics (R) Creator/Contributor Characteristics (R) Representative Expression Characteristics (R) Time Period of Creation (R) 490 Series Statement (R) 500 General Note (R) 502 Dissertation Note (R) 505 Formatted Contents Note (R) 508 Creation/Production Credits Note (R)  511 Participant or Performer Note (R)  520 Summary, etc. (R) 525 Supplement Note (R) 538 System Details Note (R) 546 Language Note (R) 580 Linking Entry Complexity Note (R) 6XX Subject Added Entries 700-754 Added Entry Fields - General Information System Details Access to Computer Files (R) 760-788 Linking Entries - General Information Parallel Description in Another Language of Cataloging (R) 800 Series Added Entry - Personal Name (R) 810 Series Added Entry - Corporate Name (R) 811 Series Added Entry - Meeting Name (R) 830 Series Added Entry - Uniform Title (R) 880 Alternate Graphic Representation (R) Fields deleted from updated WorldCat records Defined within OCLC WorldShare Collection Manager. The following fields will be removed from updated records that we receive from OCLC. Tag Ind1 Ind2 902 any any 910 any any 917 any any 936 any any 938 any any 949 any any 984 any any 989 any any Fields added to updated WorldCat records Defined within OCLC WorldShare Collection Manager. The following fields will be added to updated records that we receive from OCLC. Tag Subfield Value 980 a Invoice Date 980 b List Price 980 e Net Price 980 f Invoice Number 980 k Custom text1 980 l Custom text2 916 a Date Delivered 916 b OCLC Number 916 c Reason for Record Output 916 d Local System Number 916 e "WorldShare Record Update" 856 u KB URL Alma Indication Rule Actions Defined within Alma. The following records are filtered out from the DataSync process. CGCRB stands for Cataloging Guidelines for Creating Chinese Rare Book Records In Machine-Readable Form. Tag Subfield Value 040 e cgcrb LDR/07 N/A s (filters out serials) Alma Normalization Rule Actions Defined within Alma. When updated records are imported into Alma, normalization rule actions are performed first to refine metadata in the OCLC record.  Tag Condition Record Action 001 remove 003 remove 029 remove 035 pattern is not "035.a.(OCoLC)*" remove 035 OCoLC number has leading zeroes remove leading zeroes 2xx has $5 remove 3xx has $5 remove 5XX has $5 remove 6XX has $5 remove 7XX has $5 remove 856 remove 8XX has $5 remove 880 has $6 020 or 022 remove Alma Merge Rule Actions: Updates Defined within Alma, relevant to "updates" files (records that have PUL holdings updated in WorldCat as defined in Triggers). Merge rule actions are applied to the Alma record (how OCLC records merge with existing Alma records). NOTE: Fields that are not explicitly defined here will not be affected.  Tag Condition Record Action LDR replace 006 replace 007 replace 008 replace 01X replace 02X replace 031 replace 032 replace 033 replace 034 if not already in Alma record add 035 add 036 replace 037 add 038 replace 040 replace 041 replace 042 replace 043 if not already in Alma record add 044 replace 045 replace 046 replace 047 replace 048 replace 050 if not already in Alma record add 06X replace 07X replace 08X replace 090 add 1XX remove from Alma; add from OCLC 240 replace 245 replace 255 if not already in Alma record add 246 if not already in Alma record add 247 add 250 replace 251 replace 254 replace 256 replace 257 replace 258 replace 26X remove from Alma; add from OCLC 27X replace 300 if not already in Alma record add 306 replace 307 replace 310 replace 34X replace 35X replace 362 replace 37X replace 38X replace 440 replace 490 replace 500 if not already in Alma record add 502 replace 504 if not already in Alma record add 505 if not already in Alma record add 508 replace 511 replace 520 if not already in Alma record add 525 replace 538 replace 580 replace 6XX if no subfield "5" in Alma record remove from Alma; add from OCLC 700-758 if no subfield "5" in Alma record remove from Alma; add from OCLC 760-787 if no subfield "w" in Alma record remove from Alma; add from OCLC 800 if no subfield "5" in Alma record remove from Alma; add from OCLC 810 if no subfield "5" in Alma record remove from Alma; add from OCLC 811 if no subfield "5" in Alma record remove from Alma; add from OCLC 830 if no subfield "5" in Alma record remove from Alma; add from OCLC 880 if exists in OCLC record replace 916 add Alma Merge Rule Actions: Merges Defined within Alma, relevant to "merge" files (records that have PUL holdings merged in WorldCat). Merge rule actions are applied to the Alma record. NOTE: Fields that are not explicitly defined here will not be affected.  Tag Condition Record Action 019 replace 035 add 916 add OCLC Update Workflow Diagram