Correct Mismatched OCLC Control Number

Owned by Minjie Chen
Last updated: Feb 12, 2024
2 min read

For Princeton records that have gone through OCLC Data Sync, the control number of the matching OCLC record will display in 914$a and 035$a(OCoLC). If you detect a mismatch, i.e., the Alma record and the OCLC record do not actually represent the same manifestation, or if the former should have been matched with a fuller OCLC record, you may follow the steps below to correct the mismatch.

In OCLC Connexion Client

  1. Retrieve the mismatched bibliographic record by OCLC#.

  2. Unless PUL has another Alma record that is a true match with the OCLC record, remove PUL’s holding (Shift+F8, or Action > Holdings > Delete Holdings).

  3. If PUL was the only holding library, ask OCLC to delete the bibliographic record (which now has no holdings):

    1. Go to Action > Report Error… You may have to provide your name and email address.

    2. Put the following message into the message box: I have deleted our institutional holding of this master record. If there are no holdings elsewhere, then this record may be deleted. Thanks!

      report_error.PNG

In Alma

If present, remove the following fields (so that the bib record can be matched again during the next weekly data sync):

  • 035 $a (OCoLC)#

  • 019 OCLC Control Number Cross-Reference, if applicable

  • 914

  • 915

If further editing is needed, follow the usual procedure of original or copy cataloging, in Connexion or in Alma.

See also

Alma > ... > Local Fields: 914 and 915

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