Record Structure: Alma vs Voyager

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Source: Ex Libris Knowledge Center > How does Alma manage inventory control of library holdings?

If multiple copies of a title are shelved in one location, the item records share one holdings record.

When a bib has multiple holdings records, each must have a unique string of text in 852.

Each copy has its own holdings record.

List of Holdings

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Get Holdings

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Holdings record 1 of 2

852 0_ $$b firestone $$c stacks $$t 1-2

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Holdings record 2 of 2

852 0_ $$b recap $$c pj $$t 3

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If bib record has copy-specific note(s):

• Follow Voyager record structure: each copy gets its own holdings record.

• Add an 866 _0 $$z Princeton copy field to the holdings record if the bib record contains a copy-specific note about that copy.

Bib Record

561 __ $$3 Princeton copy 1 $$a Inscribed by the author to Lorraine Hansberry. Copy number 42 out of 500. $$5 NjP

500 __ $$3 Princeton copy 2 $$a Copy number 155 out of 500. $$5 NjP

Holdings record 1 of 3

852 0_ $$b rare $$c ex $$t 1
866 _0 $$z Princeton copy 1

Holdings record 2 of 3

852 0_ $$b rare $$c ex $$t 2
866 _0 $$z Princeton copy 2

Holdings record 3 of 3

852 0_ $$b firestone $$c stacks $$t 3

Holdings record 1 of 3

852 0_ ‡b f ‡t 1
866 _0 ‡z Princeton copy 1

Holdings record 2 of 3

852 0_ ‡b f ‡t 2
866 _0 ‡z Princeton copy 2

Holdings record 3 of 3

852 0_ ‡b rcppj ‡t 3
866 _0 ‡z Princeton copy 3

Item records

The Copy ID field in item records may or may not have been edited properly -

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