Get Bibliographical Data Out of Alma Using a Set of MMSIDs

1 Method 1: Run the Alma Job of Export Bibliographic Records
- 1.1 Video Demonstration
- 1.2 Supported File Formats
- 1.3 Pros and Cons of the Method
2 Method 2: MarcEdit “Batch Search”
3 See Also

Method 1: Run the Alma Job of Export Bibliographic Records

You will need--

Permission for creating a set and running a job

Discuss with your supervisor if this method would be desirable for executing your job tasks.

A list of MMSIDs or other ID numbers (e.g., ISBN, ISSN, OCLC number, 035 field)

Video Demonstration

Supported File Formats

When you add items to set from a file, supported file formats include--

text file (.txt or .csv), encoded as UTF-8
Excel file (.xls or .xlsx)

For the data to be read, the file must have the correct Header at the top of the column, for instance, MMS ID and not "MMS Id" or "MMS_ID"

If the Excel file has more than one column, it utilizes the first column of data that has a valid header type. All other information in the file is disregarded.

Pros and Cons of the Method

Cons

This method requires certain Alma permissions and takes multiple steps

Pros

You have two choices for data formats: XML and Binary

In comparison with the MarcEdit “Batch Search” method, it takes less time for a large number of MMSIDs (for example, over 500).

It downloads the exact bib records specified by your list of MMSIDs, and does not bringing in extra records associated by 773/774, or fields 852/866 from the holdings records.

Method 2: MarcEdit “Batch Search”

See Cataloging and Inventory Management > https://pul-confluence.atlassian.net/wiki/x/qgEb

You may use the speed of 100 bib records per minute to get a rough estimate of how much time you need for downloading based on a batch of MMSIDs.