There are several methods for cataloging reproductions. In all of these methods, the description is based on the original hard copy publication, with details of the microform given in the 533 note. All reproductions, including reproductions of reproductions, should be considered reproductions of the hard copy serial. (CCM:32.3.2)
Source of Description, Authorized Access Point, Title, Publication & Physical Description (110/130. 245, 246)
Publication & Reproduction Note (264, 533)
Date of Production, 558 & Additional Form Notes (362, 588, 776)
Preferred Source. When cataloging originally, use as the preferred source the title page of the hard copy serial, as reproduced. If there is no title page, use the cover or other preliminaries. A common problem with the cataloging of reproduction microforms occurs when there is no title page and the cover has been removed during the filming process. The only source of title may be the editorial or contents page and the title may vary from that given on the cover. In such cases, use the title Microforms Module 32, page 26 from the best available source. Order of preference for title page substitutes is given in RDA 2.2.2.2.
Authorized access point representing the work (1XX). When cloning or transcribing from a catalog card, the choice of authorized access point representing the work should be the same as that for the hard copy serial. For original cataloging, follow the instructions in RDA 19.2.1.1.1- 19.2.1.1.3 to determine whether a corporate body or other entity should be recorded in MARC 1XX as a creator.
Title statement. The title statement contains the title of the hard copy as reproduced. Titles on the microform headers and the container should not be included in the title statement. When cloning or transcribing catalog cards, give the title statement as it appears on the record(s) for the hard copy. When cataloging originally, record the title in MARC field 245 according to RDA 2.3.2-2.3.5. (CCM:32.3.3c)
Authorized access point for serial work or expression (130/240). When cloning an RDA print record, the same authorized access point should be retained and used for the microform reproduction. A new authorized access point with an addition such as “(Microfilm)” is not assigned to distinguish the microform reproduction from the hard copy or from other versions of the microform. However, if the first issue is available on the microform, and the hard copy was described based on a later issue, assign an authorized access point qualifier, if one is needed, based on the earliest information, even if this means changing the qualifier in the hard copy record.
When cloning a PCC-coded print record that was cataloged according to AACR2 and assigned a uniform title, the same uniform title should be added to the record for the reproduction microform.
Variant title (246). For microforms, an important access point can be the title found in the eye-readable microfiche header or on the container. The microform itself may also contain variant titles not found in the hard copy.
246 1# $i Title on container: $a New Brunswick royal gazette
246 1# $i Title on microfilm title frame: $a Newsline
Publication, distribution area (264). For original records, record the publishing details of the hard copy serial in MARC field(s) 264, following RDA 2.8.1-2.8.6.
For cloned records where the print record was created under pre-RDA rules and does not need to be re-described because it is coded PCC, publisher information appears in MARC field 260. CEG field 260 provides more detailed information about this field. If known, record in MARC field 533 the publishing details of the microform in subfields $a=Form of reproduction, $m= Dates of publication and/or sequential designation of issues reproduced. $b=Place of publication, $c=Agency responsible for the reproduction, and $d=Date of microreproduction, $e=Physical description of microreproduction. (CCM:32.3.3i)
For form of production ($a) use one of the following designations: aperture card, microfiche, microfilm, or microopaque. In most cases, microfiche or microfilm will be the appropriate designation. Subfield $m contains the extent of the original publication that has been reproduced.