Page Comparison

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Adding involves these basic steps (more detail on each step follows):

1. suppress the corresponding receipt records  (changed with Alma)
2. review the bibliographic information
3. check the piece(s) in hand for completeness, correct order, supplements, etc.
4. update the holdings summary record some changes with Alma; see updated version here: Serial holdings fields
   
5. create/review an item record for each unit, with barcode assigned
6. check that the binding slip is complete and correct
7. charge the units and send them on for the next stage of processing (changed with Alma)

For more information on any part of this procedure, consult the Serials and E-Resources Team (SeERs).

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Designator = a word or abbreviation used with a number in a numerical designation, e.g.: "vol.". Vernacular designators are designators in the language of the serial; a list of these with their official AACR2 abbreviations is here: http://library.princeton.edu/departments/tsd/katmandu/designators/verntoc.htmlDesignators.

Main entry = the primary access point for a bibliographic record. For serials, it is most often the title (245 field), but it may be a corporate name (110 field), conference name (111 field), or uniform title (130 field).

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• Advertisements should be discarded.
• Duplicate issues should be removed.
• Annual indexes may need to be tipped into previously bound volumes.
• Cumulative indexes should always be bound separately, and require a bib. adjustment; refer to a serials cataloger/SeERs Team.
• Errata should be inserted in relevant piece, preferably at relevant page.
• Supplements and special issues are often, but not always, bound with the main title; check the record for notes about previous supplement treatment:
  BIB  525a Supplements accompany some vols. - means supplements are bound in with main title
  BIB  770t [Supplement title] – indicates a separately-cataloged supplement; do not add to main title
  MFHD  866z  - may contain additional notes about supplement treatment
  If none of these notes are found, refer to a serials cataloger/SeERs Team for a supplement decision.
  When being bound in with the main title, a supplement should immediately follow the issue it was received with, unless a designation on it suggests a different order.
• CD/CD-ROM supplements can be sent with the volume, with a note on the binding slip asking to have a pocket made. They should be marked with a sharpie pen as instructed here:
  http://library.princeton.edu/departments/tsd/katmandu/phystrea/cdrom.htmlCD-ROMs, Sound Discs, Computer Disks

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Step4 Step4

Step 4: Update the holdings summary record

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  some changes with Alma; see updated version here: Serial holdings fields

Click on Retrieve Holdings (strapped books icon) to retrieve the holdings record (“MFHD”). If multiple MFHDs are present, select the correct one from the list.

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    Vernacular designators: httphttps://librarypul-confluence.princetonatlassian.edunet/wiki/departmentsspaces/tsdResourceDescription/katmandupages/designators1639369/verntoc.htmlDesignators

    Month abbreviations: httphttps://librarypul-confluence.princetonatlassian.edunet/wiki/departmentsspaces/tsdResourceDescription/katmandupages/reference/months.html1639372/Abbreviations+of+the+Names+of+the+Months

    Seasons in various languages: httphttps://wwwpul-confluence.princeton.edu/~wkuntz/seasons_doc.htmatlassian.net/wiki/spaces/ResourceDescription/pages/1638996/Names+of+Seasons

Roman numerals are generally converted to Arabic form. A diagonal slash indicates numbers or dates that were published combined.

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866 _0 |a  Vol. 1, no. 1 (Jan. 1986)-vvol. 26, no. 12 (Dec. 2011)

866 _0 |a  No. 36 (Apr. 2008)-no. 42 (June 2012)

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866 _0 |a  Vol. 1, no. 1 (Jan. 1986)-vvol. 26, no. 12 (Dec. 2011) = no. 1-no. 192

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866 _0 |a  Vol. 1, no. 1 (spring 1955)-vvol. 12, no. 4 (winter 1966) ; new ser., vvol. 1, no. 1 (Feb. 1968)-new ser., vvol. 30, no. 6 (Dec. 1997)

Designators are not supplied if they don’t appear on the pieces:

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866 _0 |a  Vol. 1, no. 1 (1986)-vvol. 26, issue 11/12 (Nov./Dec. 2011)

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866 _0 |a  Vol. 1, no. 1 (Jan. 1986)-vvol. 26, no. 12 (Dec. 2011)
866 _0 |z  LACKS: v. 8, no. 9; v. 21, no. 1

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Cumulative indexes require bib. adjustments; refer to a serials cataloger/SeERs Team. Once the adjustment has been made (addition/update of a 555 field on the bib and an 868a field on the MFHD), the Enum field will take this form:

Example:    Index, vvol. 1/25

If the previously chosen primary adding element cannot be found on the pieces in hand, first check for an 866x note on the MFHD for help in locating it; also check the usual locations: front & back covers, title page, contents page. If still not found, refer to a serials cataloger/SeERs Team, since a bib. adjustment and adjustment of the DESIGNATOR note may be needed.

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