...
...
...
...
...
| Table of Contents |
|---|
Open an item record for editing
...
If you are in the Physical Item Editor in a free-text field, you can just hit the Enter key and it will save the item. This does not work if you're in a controlled field (like a dropdown or date picker).
Field values
Fill in or edit these fields when creating new or duplicating item records
Tab: General
Barcode | |
|---|---|
Copy ID | Leave blank. Add if 2 or higher. Migrated records have values -- if Duplicating remove |
Material Type | Leave blank if creating new. Migrated records have values -- if Duplicating leave value |
Item Policy | Use Gen when receiving and cataloging. |
Is Magnetic | Leave blank if creating new. Migrated records have values -- if Duplicating remove |
PO Line | Ignore, if not applicable. |
Enumeration A | Use for |
1st (highest) enumerator value (e.g., vol.) | |
Enumeration B | Use for 2nd enumerator value (e.g., no.)–-Serials Acquisitions |
|---|---|
Chronology I | Use for 1st (highest) chronological value |
Description (Generate) | System or user-generated description based on entries in the Enumeration and Chronology fields above. Select Generate to have Alma enter the Description. |
Pieces | Leave blank. Add if 2 or higher. |
Import | Migrated records have values -- if Duplicating remove |
Inventory Number | For items going to HOLD enter/allocate an inventory number |
Permanent location | Select the permanent library and library location. Prepopulates with location from Holdings. |
Tab: ENUM/CHRON
May be used when Enumeration A, B and Chronology I are applied (Serials Acquisitions).
Tab: Notes
When duplicating record ALL notes that do not apply to item in hand should be removed.
Public Note | Used by Fulfillment staff. Will display to patron in their Library Account |
|---|---|
Fulfillment Note | Use for Pieces count “Item consists of _ pieces. Used by Fulfillment staff for CIRC REVIEW, etc. |
Internal Note 1 | Use for item specific general notes. E.g. Item has some water damage. |
Internal Note 2 | |
Internal Note 3 | Migrated records has the Technical Migration note. |
Statistics Note 1 |
The year an item was accessioned into ReCAP | |
Statistics Note 2 | Digitization source |
|---|---|
Statistics Note 3 | Disposition of item |
Item records are not locked
| Warning | icon | false
|---|
While the MDE requires a user to release a bib or holdings record before another user can edit it, two users can edit the same item record at once. The item record will not be locked for editing to a single user. |
...
The History tab of an item record displays editing history by timestamp and Princeton ID.
...
You can't restore a previous version of the item record with a single click, but you can copy/paste a previous value into the appropriate field in the item record should you need to restore certain data.
Change item location
Let's take a look at MMS ID 99918183506421 .
In Voyager, one holdings 102868 with two items attached, both copy 1. This is the Alma model:
...
Open the item record of your choosing. Under the location information section, change the Permanent location to the item's new location.
...
When the confirmation message pops up, select Confirm.
...
Now you should see 2 holdings: 22133313300006421 (original) and 22479639610006421 (new).
...
Related
Bring Repository Search Results Into Editors (Hands-on practice)
...