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- From the overflow menu (...) select Items. If there is more than one location, select location first.
- Use checkboxes to select the issues that are to be bound. If binding multiple volumes, select only for one at a time. If binding a single issue by itself, just Edit it (skip next 4 steps).
- Click Manage Selected > Bind Items
- Click Next
- Fill in Work Order type: Acquisitions & Cataloging
- Click Create & Edit; Confirm
- Check that Material Type says Bound Issue (or Issue, if not to be bound)
- Fill in Item Policy: Gen
- Check that Receiving Date contains some information; if blank, fill in with today's date
- Fill in/update adding elements, using only Enum A and Chron I. Include designators. Patterns from migrated records may not be strictly followed, as there have been some changes from former practices.
- Enum A = primary adding element (specified in the DESIGNATOR note on the holdings record), typically the numerical designation including vernacular designators in abbreviated form. If binding an entire volume together, omit numbers; if splitting a volume into multiple parts, include numbers. Always required. If there is no numbering, date information may be used as primary and entered here rather than in Chron I.
- Chron I = date information beginning with year. If binding the entire year together, omit months/seasons. If months are included, use vernacular abbreviated forms.
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- Click Generate, which will fill in the Description field. Never update this field directly.
- Wand in barcode; confirm. Use removable tape to attach barcode to the inside front cover of the first issue of the unit.
Step 5: Review the binding slip
- Check that title, bound location, and call number are present and correct.
- Check that variable information (vol./no./date) includes what is necessary to appear on the bound volume’s spine.
- Make sure that any missing issues are noted. If there are missing issues, include a LACKS slip also.
Step 6: Update the item status
- Go to Fulfillment > Scan in Items.
- Change Status to Pre-bindery. (Or for volumes that are already hardbound or that will not be bound, Physical Processing.)
- Verify that Print Slip and Done are both set to No.
- Click in field: Scan item barcode, and scan.
Newly added binding units should be tied or rubber-banded together, with the binding slip tucked inside the front cover, and forwarded to the next processing team.
NOTE: When a serial title is being bound for the first or last time, insert a printout or other slip in the unit with a note indicating this.