Here are the fulfillment-related letters currently active in Alma.
Changes are requested by the Head of Circulation and implemented by the Alma Tech Team (Configuring Alma Letters).
what we will call it | letter name in Alma | description |
Overdue Notice | Ful Overdue And Lost Loan Notification Letter (type 1) |
|
Long Overdue Notice | Ful Overdue And Lost Loan Notification Letter (type 2) |
|
Lost Warning | Ful Overdue And Lost Loan Notification Letter (type 3) |
|
Lost Notice | Ful Overdue And Lost Loan Letter |
Sent to patrons by the Loans - Overdue and Lost Item job; sent once per notification type |
Long Lost Notice | Ful Overdue And Lost Loan Notification Letter (type 4) |
|
Overdue Recall | Ful Overdue And Lost Loan Notification Letter (type 5) |
|
Available Notice | On Hold Shelf Letter | Sent to patrons; indicates that an item is ready for pickup at the hold shelf |
Available Reminder Notice | On Hold Shelf Reminder Letter | Sent to patrons after 4 days by the Send Hold Shelf Reminders job (see Fulfillment Jobs Configuration) |
Courtesy Notice | Courtesy Letter | Sent to patrons in a nightly job (Notifications - Send Courtesy Notices and Handle Loan Renewals); contains a list of the patron’s loans that are due soon. |
Cancellation Notice | Ful Cancel Request Letter | Sent to patrons; indicates that a request has been canceled and the reason for the cancellation. |
Hold Slip | Ful Hold Shelf Request Slip Letter | Printed to the circulation desk printer when the item is placed on the hold shelf |
Transit Slip | Ful Transit Slip Letter | Sent by the Create Physical Item Move Requests job, or printed by staff |
Recall or Due Date Change | Loan Status Notice | Sent to patrons; indicates changes in the status of a loan or the due date |
Library Account Login Letter | Reset Password Letter | Sent to guest patrons by circulation staff |
Interested Users Letter | Interested In Letter | "Notify User Upon Receiving/Activation" triggers the "Interested In Letter" when the task, found in the "Electronic Resources Activation Task List", is activated, and "Done". [source] |
Fines Letter (in development) | Ful Fines\Fees Notification Letter | Sent out by Fines/Fees Notification job as defined in Fines/Fees Notification Profiles |
Within the Overdue and Lost Loan Profiles (defining to whom and when the lost and overdue notices are sent) we have rules related to three main categories...
- General: identified by patron groups
- STAFF
- Affiliate
- CAR1 Carrel 1
- CAR2 Carrel 2
- GRAD Graduate Student
- SENR Senior Undergraduate
- P Faculty & Professional
- UGRD Undergraduate
- REG Regular Staff
- Affiliate-P Faculty Affiliate
- Guests: identified by patron group
- GST Guest Patron
- Resource sharing: identified by library (Resource Sharing Library) and the following item policies
- ILLiad borrowing
- Borrow Direct