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- The goal is to move items quickly from receipt to their final destinations.
- Records following this procedure must meet the following criteria:
- Bibliographic records with Bibliographic Level (LDR/07) "m" (Monograph/Item)
- 040 $b must be eng
- Must have LC subject headings (not just FAST headings) if not belles lettres (literary works)
- Must have an LC call number UNLESS the material is going directly ReCAP
Things that will be handled post-cataloging
- removal of extra fields/subfields
- addition of 3xx fields
- authority control (names, series)
For the fields below, ensure that the information is complete and accurate. Edit or add fields as needed. If a major discrepancy appears that might signal a mismatch between record and item, consult a supervisor for advice.
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Unless instructed otherwise for specific conditions, do not add, edit, or delete fields in the record other than those specified in the following sections if they pass MARC validation. The only exception is fields that are explicitly designated as copy-specific for a non-PUL institution by the presence of a subfield delimiter 5. Delete these fields. Consult a supervisor if the record does not validate.
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MARC field | Instructions |
020 |
|
245 |
|
250 |
|
260 |
|
300 |
|
440/490 |
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Significant corrections
All corrections deemed significant should be done in OCLC, not Alma alone. . A significant change is one that affects access to the record, although, on occasion, other changes may also warrant this stepSignificant corrections include correcting or adding valid 1xx, 6xx, or 7xx fields, as well as corrections to 260/264 or 300 that help to identify the manifestation. The newly corrected record can either be re-exported to imported into Alma, or changed in Alma to coincide with the OCLC record.
Holdings record
- Make sure the location code is correct and appropriate for the call number.
- If the item is NOT going to ReCAP, make sure the complete call number is captured from the bibliographic record 050 field to the 852 field $h and $i.
- Provide summary holdings statement for multipart monographs in accordance with documented policy.
See also
- LC-PCC Policy Statements for 2.1 Basis for Identification of the Manifestation > Edition or Copy of Book
- OCLC > When to Input a New Record