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A record newly created in the MDE is immediately assigned a record ID, even though the record has not entered Princeton's repository. The ID displays in both the record header in the Main Pane and the Records list in the Left Pane. For a bib record, its MMS ID starts with 99; for a holdings record, its PID starts with 22 (See Alma System Numbers).
A new record displays the badge New in its headers. You won't be able to retrieve the record from Princeton's repository by the record ID (or any other search criteria), because the record exists in your MDE only and is visible to you alone.
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Your editing is saved in the MDE every 30 seconds after a change is made in order to prevent data loss. Hover over icon no. 15 to see the timestamp of the last auto-save.
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When a record is saved to Princeton's repository, the badge New disappears from its header.
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Release records
Release Record means to release a record from your Metadata Editor when you are done with editing it. It is separate from deleting a bib/holdings record.
One of the Alma features that differ from Voyager is that multiple users cannot have the same record open for editing simultaneously. When you bring a record into the MDE, it is checked out to you. This prevents multiple users from modifying the same record at the same time and overriding each other's changes.
If you have saved your editing to Princeton's repository, other users can retrieve it by searching the repository and view a read-only version of the record. Until you release the record from the MDE or until the system force releases it X number of hours after you exit the Editor, others cannot modify it.
Note that closing (icon no. 17) a record from the Main Pane of the MDE merely minimizes the record. It remains listed in the Left Pane.
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Release displayed records in list (Icon no. 7 in the Left Pane): Release all records in the list. The pop-up window reminds you that unsaved changes will be lost.
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You can combine this release button with the text filter box (no. 5 in the Left Pane) to release filtered records only.
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| This is a new record, which has not been saved in Princeton's repository. The MMS ID or holdings PID that displays in the record header exists in the MDE only, not in the repository. |
| The last time a saving action has been performed on this record, it is Save Draft - saving in the MDE only, as opposed to saving to Princeton's repository. The badge Draft does not inform if a record exists in Princeton's repository or not. It is merely indicative of the nature of the last saving action. Because of auto-save, your current version is almost always preserved in draft in the MDE - whether the badge is present or absent. Even if you never execute Save Draft though, you may still see the Draft badge appearing in the record header. When you retrieve a WorldCat master record via Search Resources and execute Copy and Merge, the system immediately executes Save Draft on the merged version - as opposed to waiting for auto-save to take effect in 30 seconds. You still need to press Save Record or Save and Release Record to cement the WorldCat record in Princeton's repository. |
| This record has been pushed from repository search results. The version as is showing in the MDE may differ from the version in the repository, though, depending on the editing you have done. |
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Previous versionsThe version counter starts after the first time that a record is saved. Selecting View Related Data > View Versions opens the MD Editor in split screen mode, displaying the Versions tab in the right pane. Version: 1 indicates that the record has had its first modification. For subsequent modifications, the version number increases. |
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Current versionIn order to see the timestamp and the cataloger ID of the current version, hover over the
| Current version information as displayed in the MDE:
Same information as displayed in the Record View:
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No versionsView Versions concerns only previous versions you can restore. If no modification has been made to a record and saved to the repository, then there are no previous verisions to display - and there is nothing to restore. |
The wording "no versions" can be misleading. What it really means is "no previous versions were found." What you have opened is the initial and only version of the record. All the legacy records migrated from Voyager into Alma will display this alert until a modification has been made and saved to the repository. |
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