Updated 10/20181
Table of Contents
Standards for cataloging rare monographs
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- Leader: encoding level
- 040: Cataloging source
- 1xx: Main entry
- 245: Title statement
- 246: Varying forms of title
- 264: Production, publication, distribution, manufacture, and copyright notice
- 300: Physical description area
- 490: Series statement
- 500: General notes
- 501: With note
- 510: Citation/references note
- 541: Immediate source of acquisition
- 561: Ownership and custodial history (Provenance notes)
- 563: Binding information
- 655: Index terms - Genre/form
- 7xx: Added entry
- 752: Hierarchical place name
- 773: Link to host record
Artists' books
Broadside numbers
Anchor Standards Standards
Standards for cataloging rare monographs
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In cases when the printer and bookseller are clearly named in the resource, provide two 246 264 fields with different indicators for the publication and manufacture statements.
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Use the 500 field(s) to record additional information about the items cataloged, including details about the title, statement of responsibility, edition, collation formula, language of publication, etc. For information specific to Princeton copies, add a subfield ‡5 followed by the MARC organization code for Princeton Library (NjP).
Copy designations in the ‡3 such as "Princeton copy 1" should be paired with a parallel note in the 866 ‡z. See documentation on Holdings Records for more detail.
Examples of notes recording copy-specific details about local items:
| ‡3 Princeton copy 1 : ‡a Imperfect: title page torn with loss of text. ‡5NjP‡5 NjP |
| ‡3 Princeton copy 2 : ‡a No. 127 signed by the author. ‡5 NjP |
| ‡3 Princeton copy 2 : ‡a Two leaves with maps inserted at end. ‡5 NjP |
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Use this note field to describe separate, independent works that have been bound together under the same covers, either by the publisher or subsequent to publication by a former owner or a local institution. Create a bibliographic record for each title bound in the volume, but only one item record (for the first work listed in the volume), with one call number. The item record should then be linked to each of the bibliographic records for the titles bound in the volume. In the bibliographic record of each title, make a 501 note as described below:. Consult the local procedures for Bound-with cataloging for procedural information on linking records in Alma.
For items bound together by the publisher, use a “Issued with” or “With” note at the beginning of the field
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Example:
500 ‡3 Princeton copy 1 : ‡a No. 2 in a volume of 7 works bound together subsequent to publication. ‡5 NjP
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Whenever available and accessible to the cataloger, include references to bibliographies and catalogs where early printed resources are identified and described. Always record the name of a reference source if information drawn from it is used in the cataloging record or when it is necessary to distinguish the item in hand from another similar edition. Use the current Standard Citations Forms for Rare Materials Cataloging, available on the RBMS website and also in an aphabetical alphabetical order on this list.
Example:
Current citation form: English short title catalogue
Previous citation form: ESTC
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Example: ‡3 Princeton copy 1 : ‡c Gift: ‡a Silvain S. Brunschwig,‡d 1956.
Designation of "Princeton copy 1" in ‡3 should be paired with a parallel note in the MFHDHoldings record (866 ‡z). See page on Holdings Records for details.
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561 __ ‡3 Princeton copy 1 : ‡a Ownership inscription from the Convent of San Domenico in Ferrara ("Est Con[ven]tus S[anc]ti Dom[eni]ci de ferraria") at end of preface and below colophon; bequest bookplate of William O'Brien, dated 1899 ("Ex legato Gulielmi O'Brien justiciarii an. 1899"). ‡5 NjP
700 1_ ‡a O'Brien, William, ‡d 1832-1899, ‡e former owner. ‡5 NjP
710 2_ ‡a Convento di San Domenico (Ferrara, Italy), ‡e former owner. ‡5 NjP
- All provenance information should be entered in a single 561 note. Do not create separate notes for different owners or annotators.
- Designation of "Princeton copy 1" in ‡3 should be paired with a parallel note in the Holdings record MFHD (866 ‡z). See page on Holdings Records for details.
- Catalogers are not required to specify the location of bookplates. However, this information may be included if useful for retrieval (for example, if the bookplate is pasted in an unusual place, like the last page instead of the front pastedown).
561 __ ‡3 Princeton copy 1 : ‡a Engraved armorial bookplate of Elija Impey (1732-1809) on rear pastedown. ‡5 NjP
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- Provide a short description for all hand-made bindings, important 19th century bindings or bespoke bindings (i.e. Riviere bindings). If a binding is particularly ornate or richly decorated, or special in any way (i.e. royal bindings or panel stamped bindings), include a more detailed description, including decorations on covers, spine, edges, endpapers, etc.
- Designation of "Princeton copy 1" in ‡3 should be paired with a parallel note in the MFHDHoldings record (866 ‡z). See page on Holdings Records for details.
- Add a 655 field with a genre an RBMS binding term for specific types of bindings (such as armorial bindings, royal bindings).
- Include an added access point for the name of the book binder/ binding firm in the 700/710 field if they can be identified.
Examples:
- Generally, a binding note is not necessary for publishers' bindings or other bindings that are not specific to the copy-specific. If binding is not copy-specific and you do include a note, omit ‡3 and ‡5.
Examples:
561 _ _ ‡3 Princeton copy 1 : ‡a Bound by Sangorski & Sutcliffe in red levant morocco, gold-tooled and inlaid with
green morocco. ‡5 NjP
710_ _ ‡a Sangorski & Sutcliffe, ‡e binder.
‡3 Princeton copy 1 : ‡a 16th century Flemish blind-panelled calf, central panel composed of a horizontal row of stamps of three dogs and a porcupine each flanked at top and bottom by two scrolls with a Latin inscription; spine with four raised bands and manuscript title on label; remains of tie holes on boards. ‡5 NjP
561_ _ ‡3 Princeton copy 1 : ‡a Bound in full contemporary red goatskin with gold-stamped arms of Louis XIV on
covers and gilt royal monograms in spine compartments; all edges gilt; marbled endpapers. ‡5 NjP
655_7 ‡a Royal bindings (Binding) ‡y 18th century. ‡2 rbbin
655_7 ‡a Armorial bindings (Binding) ‡y 18th century ‡2 rbbin
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- Catalogers may assign form and genre terms in the 655 field, as applicable. Rare Books and Manuscripts (RBMS) Controlled Vocabularies to denote: binding (‡2 rbbin); provenance (‡2 rbprov); printing (‡2 rbpri), etc. are preferred.
- NOTE: A parenthetical qualifier denoting the source for the term must be added in subfield a following the term for all RBMS thesaurus terms, except those from the Genre terms vocabulary.
If no RBMS term is available, consult other thesauri in the following order of preference:
- Library of Congress Genre/Form Terms
- Getty Art & Architecture Thesaurus
- Library of Congress Subject Headings (coded 655 _ 0)
Recommended genre and form terms (use when applicable):
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Examples:
300 _ _ ‡a 48 pages : ‡b illustrations ; ‡c 32 mm 655 _ 7 ‡a Miniature books (Printing) ‡2 rbpri 561 _ _ ‡3 Princeton copy 1: ‡a Author's presentation copy to Sylvia Beach, with 655 _ 7 ‡a Authors’ presentation copies (Provenance) ‡2 rbprov ‡5 NjP 700 1 _ ‡a Beach, Sylvia, ‡e former owner. ‡5 NjP |
Optional genre and form terms:
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- . Please follow the CAMS Form/Genre Term Guidelines, linked here.
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The Rare Books and Manuscripts Section (RBMS) of the American Library Association maintains a list of Latin place names most frequently encountered in the imprints of books published before the 1800s and their vernacular equivalents.1800s and their vernacular equivalents.
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See Bound-with cataloging page for instructions on constructing 773 fields to link constituent records for multi-title collections to their host records.
Artists' Books
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Example:
500 _ _ ‡3 Princeton copy 1 : ‡a No. 114 out of 200 copies. ‡5 NjP
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Assigning broadside numbers
Broadsides are numbered sequentially within collection groups. To assign a new broadside number go to the shared drive \\lib-tsserver\rbsc\Technical Services\Broadsides (accessible only to designated staff). Read the instructions and then open the database as indicated.