Princeton Retention Commitment note in Alma
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In support of building and providing access to distinctive academic research collections, Princeton University Library participates in several collaborative collection development plans among Ivy Plus institutions and ReCAP partners. The books acquired are retained by the acquiring institution and available via BorrowDirect or ReCAP institution catalogs.
To accommodate the technical needs for Princeton’s commitment to retain the collaborative collection titles, the following practice has been implemented in Alma. This is to help identify items acquired by such plans and to ensure items won’t be deleted by batch jobs. In the case of a manual deletion (item withdrawal), a warning an alert will be issued stating it cannot be withdrawn. To withdraw, one must change the Committed to retain field in the item record to no.
Alma holdings record
For items acquired via one of the collaborative collection plans, a 583 Action Note field will be present in the holdings record. For example:
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Note: The records containing “Committed to retain” items have been and will continue to be added to Alma via batch import. Princeton catalogers do not need to manually enter the 583 field in holdings or update the item records. Please do not change the 583 field or the item record with the retention information filled.
Princeton retention note (583) in WorldCat
The 583 field in Alma holdings indicating Princeton’s retention commitment is now included in records that are sent to OCLC for publishing (data sync). All existing records with retention commitments have been updated in OCLC. We now see Princeton’s retention commitments appear on bibliographic records in OCLC that PUL originated. This PUL’s retention note will not appear in copy cataloging records. See a sample record in OCLC (#1464742824).
Current Retention Plans
The following retention plans have been implemented at Princeton:
Name | Description | ||
|---|---|---|---|
Brazilian Imprints Ivy Plus Libraries Collaborative Collection Development Agreement | Developed by the Ivies Plus libraries to adequately represent the large volume of scholarly material produced by Brazil and distribute the responsibility by regional and geographic lines. | ||
Collaboration for Slavic and East European BooksDeveloped by the ReCAP Libraries to focus on the coordinated acquisition of Slavic and East European books based on subject areas | This retention agreement is applied to Princeton’s contributions to the ReCAP single-copy coordinated collection-development plan covering most parts of Eastern Europe and extra-European territories of the former Soviet Union. It is applied to approval-plan receipts on plans with East View Information Services, Lexicon, MIPP, and Serbica on fund 41159 | E9994 | Slavic-no program. | ||
Collaboration for Caucasus and Inner Asia Books | Developed by the ReCAP Libraries to focus on the coordinated acquisition of Caucasus and Inner Asia books based on subject areas. | HathiTrust | The HathiTrust This retention agreement is applied to Princeton’s contributions to the ReCAP single-copy coordinated collection-development plan covering most parts of Eastern Europe and extra-European territories of the former Soviet Union. It is applied to approval-plan receipts on plans with East View Information Services, Lexicon, MIPP, and Serbica on fund 41159 | E9994 | Slavic-no program. |
HathiTrust | HathiTrust’s Shared Print Program is the largest monograph shared print program. It reduces the cost of collection management by coordinating with other participating institutions. It maintains print titles that are represented on the HathiTrust digital collection. | ||
Ivy Plus Libraries Confederation Shared Book Collection - Book Plan for Brill Monographs | Coordinated with the Ivies Plus Group and the vendor YBP. Materials are acquired through a process of selecting book slips and partners take turns based on month. It is coordinated so no one retention facility has more than one copy. | ||
ReCAP Collaborative Collection Development Italian Imprints | This plan is coordinated between ReCAP partners and the vendor Casalini to focus on specific areas. Princeton’s contribution is to Philosophy, Psychology, Aesthetics, and Ethics. | ||
South Asian Imprints Collaborative Collection | An agreement with ReCAP partners to retain all material on acquired on our 52 plan with LC-New Delhi. | ||
Turkey Imprints Collaborative Collection | Coordinated with ReCAP partners and the vendor ISIS Books to reduce unnecessary duplication among collections and focus on acquiring a broader range of materials focusing on Turkish . |