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In support of building and providing access to distinctive academic research collections, Princeton University Library participates in a number of several collaborative collection development plans among IVYPlus Ivy Plus institutions and ReCap ReCAP partners. The books acquired will be are retained by the acquiring institution and available via BorrowDirect or ReCap ReCAP institution catalogs.
To accommodate the technical needs for Princeton’s commitment to retain the collaborative collection titles, the following practice has been implemented in Alma. This is to help identify items acquired by such plans and to ensures ensure items won’t be delete deleted by batch jobs. In the case of a manual deletion (item withdrawal), a warning will be issued.
Alma holdings record:
For records containing items acquired via one of the collaborative collection plans, a 583 Action Note field will be present in the holdings record. For example:
583 1_ $a $$a committed to retain $c $$c 20231101 $d $$d In perpetuity $f $$f Brazilian Imprints Ivy Plus Libraries Collaborative Collection Development Agreement $u $$u https://ivpluslibraries.org/leadership-6-key-groups/collection-development/ $5 $$5 NjP
Alma item record:
In the Retention Information section:
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“Committed to Retain” can be turned on for display in the Item Summary page:
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From the physical Physical Items search results page, if an item is committed to retain, you’ll see an icon of a garbage can with a red line crossing through it indicating it cannot be withdrawn.
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