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Updated 06/2019

PUL Guidelines for meetings (conferences, workshops, exhibitions, etc)

Conferences and other events are considered by RDA to be corporate bodies, “an organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit”.

Authority records

Legend:

Core elements - should always be included (if known)

Core elements - should be included if the corporate body’s name is the same or similar to that of another corporate body (if known)

Mandatory elements - according to PUL policy (if known)

...

MARC

Subfields

Observations

Examples

046

‡q ‡s start period
‡r ‡t end period
‡2 date scheme

RDA 11.4.2
 
Format: YYYY-MM-DD
 
Detailed edtf guidelines here

046 ## ǂq ǂs 2017-05-05 ǂr ǂt 2017-05-07 ǂ2 edtf

111 2# $a 1:54 Contemporary African Art Fair ǂn (3rd : ǂd 2017 : ǂc New York, N.Y.)


046 ## ǂq ǂs 2011-11-03 ǂr ǂt 2011-11-05 ǂ2 edtf

111 2# $a RuleML (Symposium : Rule based modeling) ǂn (5th : ǂd 2011 : ǂc Fort Lauderdale, Fla.)

 111

$a meeting name
$c location of meeting
$d date of meeting
$n number of meeting

RDA 11.2.2.11
RDA 11.6
RDA 11.4.2
RDA 11.3.2
 
Record name in the language of the event. Use transliteration for for non-latin scripts.
 
Omit indications of the number and year(s) of convocation from the name.
 
Record ordinal number of conference and year(s) as separate elements. 

Do not omit words indicating frequency of the event from the name.

Use catalogers judgement to determin if the name of an associated institution provides better identification for the location where event was held.

111 2# $a Annual Africa Young Graduates and Scholars Conference ǂn (8th : ǂd 2014 : ǂc University of Johannesburg)

111 2# $a International Workshop on Magnetic Particle Imaging ǂn (2nd : ǂd 2012 : ǂc Lübeck, Germany)

(not Second International Workshop on Magnetic Particle Imaging)


368

$a type of event
$c other designation
‡2 source of term

RDA 11.7
 
Prefer controlled terms from LCSH. Record source in ‡2

111 2# $a Symposium on Globalization and Populism ǂd (2017 : ǂc Princeton, N.J.)

368 ## $a Congresses and conventions ǂ2 lcsh


111 2# $a Printemps de septembre (Exhibition) ǂd (2009 : ǂc Toulouse, France)

368 ## $a Exhibitions ǂa Art festivals ǂ2 lcsh

370

$c associated country
$e place of event
$f other associated place
‡s start period
‡t end period
‡2 source of term

RDA 11.3.2
 
Prefer controlled terms from NAF. Record source in ‡2
 
Repeat the field when needed for clarity (for instance, if terms are from different vocabularies or have other associated elements such as dates)

111 2# $a Encontro de Estudos da Palavra Cantada ǂn (3rd : ǂd 2011 : ǂc Rio de Janeiro, Brazil)

370 ## $a ǂe Rio de Janeiro (Brazil) ǂ2 naf


371

‡a address
‡b city
‡c intermediate jurisdiction
‡d country
‡e postal code
‡m e-mail address
‡s start period
‡t end period

RDA 11.9
 
PUL policy is to not provide a mailing or e-mail address.

Ø

372

‡a field of activity
‡s start period
‡e end period
‡2 source of term

RDA 11.10
 
Prefer controlled terms from LCSH. Record source in ‡2
 
Only repeat the field if the vocabulary source differs.

111 2# $a 3DVP (Conference) ǂn (1st : ǂd 2010 : ǂc Florence, Italy)

372 ## Three-dimensional imaging ǂa Image processing--Digital techniques ǂ2 lcsh

373

‡a associated group
‡s start period
‡e end period
‡2 source of term

RDA 11.5
 
Considered core if corporate body in which event is held is used as part of the heading instead of geographic location.
 
Prefer controlled terms from NAF. Record source in ‡2

111 2# $a Art of Semiparametrics (Conference) ǂd (2003 : ǂc Humboldt-Universität zu Berlin)

373 ## $a Humboldt-Universität zu Berlin. Wirtschaftswissenschaftliche Fakultät ǂ2 naf

377

‡a language code

RDA 11.8
 
Language the body uses in its communications.

111 2# $a Workshop "Sammeln und Bewahren, Erforschen und Zurückgeben" ǂd (2012 : ǂc Berlin, Germany)

377 ger

411

$a meeting name
$c location of meeting
$d date of meeting
$n number of meeting

RDA 11.2.2.11
RDA 11.6
RDA 11.4.2
RDA 11.3.2
008/29 should be coded a
 
Create variants for alternate linguistic forms of the same name (alternate spellings, scripts or language forms)

111 2# $a Chinese Conference on Pattern Recognition ǂn (6th : ǂd 2014 : ǂc Changsha Shi, China)

411 2# $a Conference on Pattern Recognition, Chinese ǂn (6th : ǂd 2014 : ǂc Changsha Shi, China)

411 2# $a CCPR (Conference) ǂn (6th : ǂd 2014 : ǂc Changsha Shi, China)

511

‡a meeting name
‡c location of meeting
$d date of meeting
$n number of meeting

008/29 should be coded a
 
“‡w r” coding is required whenever a relationship designator is given in ‡i
 
Record relationships reciprocally in both NARs.

111 2# $a Pacific Rim Conference on Ceramic and Glass Technology
511 2# $w r $i Successor: $a International Meeting of Pacific Rim Ceramic Societies

667

‡a nonpublic general note

Wording is recommended but not prescriptive.

111 2# $a Africana Film Festival
667 ## $a See also related access points for individual instances of this festival which include specific information about the number, date, or place of the individual festival.
 
111 2# $a "He xie yu gong ying: guo jia ruan shi li ji Hua qiao Hua ren de zuo yong" guo ji xue shu yan tao hui ǂd (2012 : ǂc Guangzhou, China)
667 ## $a Non-Latin script reference not evaluated

670

‡a source citation
‡b information found

RDA 8.12
 
See this document for more details.


 

675

‡a source citation

RDA 8.12
 
Follow instructions from 670. Omit $b (just leave a space after the colon)
 
Only use when the very the lack of information is considered worth recording (for instance, an actor that was not found in IMDb)


 

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