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008 Publication Status | If definitely ceased, change to d. If probably ceased but unsure, change to u. |
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008 Date 2 | If exact year is known, change "9999" to year of final issue. |
260/264 subfield c | If last piece is in hand, enter publication year of final issue after the hyphen. If there is no beginning date in the record, start the subfield with the hyphen. If only a copyright date can be found, use that as publication date -- on AACR2 records, including "c"; on RDA records, enclosing in square brackets and omitting "c". If no publication/copyright date can be found, a probable year (based on chronological designation and/or date received) may be entered in square brackets with a question mark. If last piece is not in hand, leave 260/264 open, unless information can be copied from OCLC or found on an online version. Some records may have multiple 264 fields to indicate publisher changes; subfield c should appear only in the first one (246 #1) even though that place/publisher does not apply to the final year. |
300 subfield a | Before "v." (AACR2) or "volumes" (RDA), enter the total number of volumes if easily determined; i.e., if first and last issues are known and numbering is straightforward. example: 300 ‡a 19 v. 362 0 ‡a Vol. 1, no. 1 (Mar. 1970)-v. 19, no. 5 (Oct. 1989). The designator on pieces need not be "volume" to be used here, and need not correspond to the number of years published. example: 300 ‡a 50 v. 362 0 ‡a No. 1 (June 1969)-no. 50 (June 1979). |
362 subfield a | If the record currently uses a formatted 362 (first indicator 0) and last piece is in hand, enter designation(s) of final issue after the hyphen. example: 362 0 ‡a Vol. 1, no. 1 (Mar. 1970)-v. 19, no. 5 (Oct. 1989). If the record currently uses an unformatted 362 (first indicator 1) and last piece is in hand, use unformatted style. example: 362 1 ‡a Began with: Vol. 1, no. 1 (Mar. 1970); ceased with: Vol. 19, no. 5 (Oct. 1989). If last piece is not in hand or not exactly known, use unformatted style. Field 362 is repeatable, so beginning and ending dates can take different forms in separate fields. example: 362 0 ‡a Vol. 1, no. 1 (Mar. 1970)- 362 1 ‡a Ceased in 1989. Alternatively, convert the existing 362 to unformatted style as in the previous example. Remember to change the indicator from 0 to 1. |
588 and other notes | If last piece is in hand, add/update "Latest issue consulted" note to reflect this. Also review the whole bib. record and update any open note fields to the final date, if still relevant. Make additional adjustments, especially if a field that may impact searching or identification (e.g. publisher, issuing body, frequency) has changed. |
- Update any "current" MFHD fields in the holdings record.
"Current issues in"notes - Check acquisitions record for unbound issues; call in and add them; remove note after adding.
"Current volume in"notes - If volumes are not immediately being transferred, remove notes and change to simple holdings statements for each location.
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