Updated 10/20181
Table of Contents
Standards for cataloging rare monographs
Guidelines for most commonly used MARC fields
- Leader: encoding level
- 040: Cataloging source
- 1xx: Main entry
- 245: Title statement
- 246: Varying forms of title
- 264: Production, publication, distribution, manufacture, and copyright notice
- 300: Physical description area
- 490: Series statement
- 500: General notes
- 501: With note
- 510: Citation/references note
- 541: Immediate source of acquisition
- 561: Ownership and custodial history (Provenance notes)
- 563: Binding information
- 655: Index terms - Genre/form
- 7xx: Added entry
- 752: Hierarchical place name
- 773: Link to host record
Artists' books
Anchor Standards Standards
Standards for cataloging rare monographs
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In cases when the printer and bookseller are clearly named in the resource, provide two 246 264 fields with different indicators for the publication and manufacture statements.
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| ‡3 Princeton copy 1 ‡a Imperfect: title page torn with loss of text. ‡5NjP‡5 NjP |
| ‡3 Princeton copy 2 ‡a No. 127 signed by the author. ‡5 NjP |
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Use this note field to describe separate, independent works that have been bound together under the same covers, either by the publisher or subsequent to publication by a former owner or a local institution. Create a bibliographic record for each title bound in the volume, but only one item record (for the first work listed in the volume), with one call number. The item record should then be linked to each of the bibliographic records for the titles bound in the volume. In the bibliographic record of each title, make a 501 note as described below. Consult the Linking Bound-With Records in Voyager page for the local procedures for Bound-with cataloging for procedural information on linking records in Alma.
For items bound together by the publisher, use a “Issued with” or “With” note at the beginning of the field
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Whenever available and accessible to the cataloger, include references to bibliographies and catalogs where early printed resources are identified and described. Always record the name of a reference source if information drawn from it is used in the cataloging record or when it is necessary to distinguish the item in hand from another similar edition. Use the current Standard Citations Forms for Rare Materials Cataloging, available on the RBMS website and also in an aphabetical alphabetical order on this list.
Example:
Current citation form: English short title catalogue
Previous citation form: ESTC
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Designation of "Princeton copy 1" in ‡3 should be paired with a parallel note in the MFHDHoldings record (866 ‡z). See page on Holdings Records for details.
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- All provenance information should be entered in a single 561 note. Do not create separate notes for different owners or annotators.
- Designation of "Princeton copy 1" in ‡3 should be paired with a parallel note in the MFHD Holdings record (866 ‡z). See page on Holdings Records for details.
- Catalogers are not required to specify the location of bookplates. However, this information may be included if useful for retrieval (for example, if the bookplate is pasted in an unusual place, like the last page instead of the front pastedown).
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- Provide a short description for all hand-made bindings, important 19th century bindings or bespoke bindings (i.e. Riviere bindings). If a binding is particularly ornate or richly decorated, or special in any way (i.e. royal bindings or panel stamped bindings), include a more detailed description, including decorations on covers, spine, edges, endpapers, etc.
- Designation of "Princeton copy 1" in ‡3 should be paired with a parallel note in the MFHDHoldings record (866 ‡z). See page on Holdings Records for details.
- Add a 655 field with a genre an RBMS binding term for specific types of bindings (such as armorial bindings, royal bindings).
- Include an added access point for the name of the book binder/ binding firm in the 700/710 field if they can be identified.
- Generally, a binding note is not necessary for publishers' bindings or other bindings that are not specific to the copy-specific. If binding is not copy-specific and you do include a note, omit ‡3 and ‡5.
Examples:
561 _ _ ‡3 Princeton copy 1 ‡a Bound by Sangorski & Sutcliffe in red levant morocco, gold-tooled and inlaid with
green morocco. ‡5 NjP
710_ _ ‡a Sangorski & Sutcliffe, ‡e binder.
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The Rare Books and Manuscripts Section (RBMS) of the American Library Association maintains a list of Latin place names most frequently encountered in the imprints of books published before the 1800s and their vernacular equivalents.
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See Bound-with cataloging page for instructions on constructing 773 fields to link constituent records for multi-title collections to their host records.
Artists' Books
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