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Here are the fulfillment-related letters currently active in Alma.
Changes are requested by the Head of Circulation and implemented by the Alma Tech Team (Configuring Alma Letters).
what we will call it | letter name in Alma | description | |||||
Overdue Notice | Ful Overdue And Lost Loan Notification Letter (type 1)
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Long Overdue Notice | Ful Overdue And Lost Loan Notification Letter (type 2) |
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Lost Warning | Ful Overdue And Lost Loan Notification Letter (type 3) |
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Lost Notice | Ful Overdue And Lost Loan Letter |
Sent to patrons by the Loans - Overdue and Lost Item job; sent once per notification type | |||||
Long Lost Notice | Ful Overdue And Lost Loan Notification Letter (type 4) |
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Overdue Recall | Ful Overdue And Lost Loan Notification Letter (type 5) |
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Available Notice | On Hold Shelf Letter | Sent to patrons; indicates that an item is ready for pickup at the hold shelf | |||||
Available Reminder Notice | On Hold Shelf Reminder Letter | Sent to patrons after 4 days by the Send Hold Shelf Reminders job ( |
see Fulfillment Jobs Configuration) | ||
Courtesy Notice | Courtesy Letter | Sent to patrons in a nightly job (Notifications - Send Courtesy Notices and Handle Loan Renewals); contains a list of the patron’s loans that are due soon. |
Cancellation Notice | Ful Cancel Request Letter | Sent to patrons; indicates that a request has been canceled and the reason for the cancellation. |
Hold Slip | Ful Hold Shelf Request Slip Letter |
Printed to the circulation desk printer when the item is placed on the hold shelf | ||
Transit Slip | Ful Transit Slip Letter | Sent by the Create Physical Item Move Requests job, or printed by staff |
Recall or Due Date Change | Loan Status Notice | Sent to patrons; indicates changes in the status of a loan or the due date |
Library Account Login Letter | Reset Password Letter | Sent to guest patrons by circulation staff |
Interested Users Letter | Interested In Letter | "Notify User Upon Receiving/Activation" triggers the "Interested In Letter" when the task, found in the "Electronic Resources Activation Task List", is activated, and "Done". [source] |
Fines |
Letter (in development) | Ful Fines\Fees Notification Letter | Sent out by Fines/Fees Notification job as defined |
in Fines/Fees Notification Profiles |
Within the Overdue and Lost Loan Profiles (defining to whom and when the lost and overdue notices are sent) we have rules related to three main categories...
General: identified by patron groups
STAFF
Affiliate
CAR1 Carrel 1
CAR2 Carrel 2
GRAD Graduate Student
SENR Senior Undergraduate
P Faculty & Professional
UGRD Undergraduate
REG Regular Staff
Affiliate-P Faculty Affiliate
Guests: identified by patron group
GST Guest Patron
Resource sharing: identified by library (Resource Sharing Library) and the following item policies
ILLiad borrowing
Borrow Direct